Administrative Assistant - Pre-Construction

Houle Electric Canada; Victoria; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work options

Vacation policy

RRSP matching

Health and wellness reimbursements

Houle days off

Team events and volunteering

Job summary

Houle Electric Canada in Victoria is seeking an Administrative Assistant to support the Pre-construction team in tender preparation and management.

The role focuses on coordinating bid submissions, keeping documentation organized, and ensuring data accuracy within CRM and construction management systems. A strong eye for detail and familiarity with MS Office are essential.

We offer hybrid work arrangements and a supportive environment committed to professional development and community impact.

Qualifications

• High school diploma is required.
• Minimum 2 years' administrative experience.
• Construction industry experience is preferred.
• Electrical industry experience is an asset.
• Strong organization and attention to detail.
• Experience with document management systems.
• Good research skills and ability to learn new software quickly.
• Proficiency with MS Office; Procore, MS Dynamics CRM, SharePoint are a plus.

Responsibilities

• Support tender bid management including deadlines and documentation.
• Enter tender details into database and track progress.
• Research tender opportunities from external sources.
• Prepare project information in construction management system.
• Organise documents for easy access and CRM filing.
• Maintain and organize document packages on shared drives.
• Monitor bid status and provide updates to the team.
• Support document control and keep information current.

Skills

Administrative experience

Highly organized

Detail oriented

Able to learn new software

Education

High school diploma

Tools

MS Office Suite

Procore

MS Dynamics CRM

SharePoint

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About this role

We are recruiting for an Administrative Assistant to join our Victoria office.

The Administrative Assistant will provide administrative support to the Pre-construction team in the preparation and management of job tenders/bids.

Here's how your role will strengthen our team.

Your responsibilities

• Support the team in the management and submission of tender bids, including tracking deadlines, compiling necessary documentation, and ensuring all parts of the bid are complete and accurate
• Enter tender details and information into database
• Research tender opportunities from external sources
• Prepare and set-up project information in construction management system
• Organise documents to ensure they are easily accessible
• Maintain and organize document packages in shared drives and CRM
• Assist in monitoring the status of bids and provide regular updates to team members on progress,
• Document control including helping maintain and organize most current information in shared job folder sites

Your experience and skills

• High school diploma
• Minimum 2 years' experience in an administrative role
• Work experience in the construction industry
• Work experience in the electrical industry an asset
• Highly organized and detail oriented
• Experience with document management systems
• Strong research skills
• Able to quickly learn new software programs
• MS Office (Word, Excel, Outlook). Procore, MS Dynamics CRM, SharePoint an asset

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, recognized Best Workplaces for Women, and one of Canada's Best Managed companies, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We embrace work-life balance and offer flexible work arrangements including hybrid work options for eligible roles, and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $50,000-$55,000 per year plus a competitive total compensation package. Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.