Administrative Assistant - Pre-Construction

Houle; Calgary; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work options

Health and wellness reimbursements

RRSP matching

Additional Houle days off

Job summary

Houle is seeking an Administrative Assistant to join our Victoria office, providing essential administrative support to the Pre-construction team in tender preparation and bid management. You will help track deadlines, compile required documents, and ensure completeness of all bid components.

The role requires organization, attention to detail, and the ability to learn new software quickly, with experience in MS Office and document management systems.

Qualifications

• High school diploma is required.
• Minimum 2 years of experience in an administrative role.
• Experience in the construction industry is preferred or asset.
• Experience with document management systems is advantageous.
• Must be highly organized, detail oriented, and able to learn new software quickly.
• Proficiency with MS Office; experience with Procore, MS Dynamics CRM, SharePoint is an asset.

Responsibilities

• Support tender bid management, tracking deadlines, assembling documentation, and ensuring bid completeness.
• Enter tender details into database system.
• Research tender opportunities from external sources.
• Prepare and set up project information in construction management system.
• Organize documents for easy access and maintain folders in shared drives and CRM.
• Assist in monitoring bid status and provide progress updates to the team.
• Support document control and maintain current information in shared folders.

Skills

Highly organized

Detail oriented

Strong research skills

Quick learner

Education

High school diploma

Tools

MS Office

Procore

MS Dynamics CRM

SharePoint

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About This Role

We are recruiting for an Administrative Assistant to join our Victoria office.

The Administrative Assistant will provide administrative support to the Pre-construction team in the preparation and management of job tenders/bids.

Here's how your role will strengthen our team.

Your Responsibilities

• Support the team in the management and submission of tender bids, including tracking deadlines, compiling necessary documentation, and ensuring all parts of the bid are complete and accurate
• Enter tender details and information into database
• Research tender opportunities from external sources
• Prepare and set-up project information in construction management system
• Organize documents to ensure they are easily accessible
• Maintain and organize document packages in shared drives and CRM
• Assist in monitoring the status of bids and provide regular updates to team members on progress,
• Document control including helping maintain and organize most current information in shared job folder sites

Your Experience And Skills

• High school diploma
• Minimum 2 years' experience in an administrative role
• Work experience in the construction industry
• Work experience in the electrical industry an asset
• Highly organized and detail oriented
• Experience with document management systems
• Strong research skills
• Able to quickly learn new software programs
• MS Office (Word, Excel, Outlook). Procore, MS Dynamics CRM, SharePoint an asset

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, recognized Best Workplaces for Women, and one of Canada's Best Managed companies, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We embrace work-life balance and offer flexible work arrangements including hybrid work options for eligible roles, and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $50,000-$55,000 per year

plus a competitive total compensation package. Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.

Houle will not be accepting unsolicited resumes from recruitment firms sent to HR, our managers, or employees directly without a signed agreement within the last 12 months. Unsolicited resumes sent to Houle will not be accepted or obligate our organization to pay any fees if the candidate is hired through alternate contacts.