Project Coordinator

Aston Carter; Calgary; Presencial; CAD 75.000 - 90.000; Jornada completa

Descripción de la vacante

Aston Carter is seeking a Project Coordinator for a permanent role based in Calgary, AB. The position supports multiple client engagements and internal operations in a fast-paced professional services setting, acting as a central hub for consultants, candidates, and stakeholders to ensure deadlines are met and deliverables are executed to a high standard.

The ideal candidate will have 2-3 years of project coordination experience and 5-10 years in professional services, with strong MS Office

Formación

• 2-3 years of project coordination experience supporting multiple projects, stakeholders, and deadlines simultaneously.
• 5-10 years of overall professional experience, ideally within a professional services environment.
• Proven ability to thrive in a fast-paced environment managing multiple priorities and competing timelines.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook.
• Exceptional writing, proofreading, and editing skills with experience producing polished reports, proposals, presentations, and business correspondence.
• Strong organizational skills and meticulous attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Excellent communication and relationship-building skills.
• Self-motivated, proactive, and able to work independently while collaborating effectively with a team.

Conocimientos

Office suite proficiency

Writing & editing

Organization & detail

Discretion with confidential info

Communication & relationship-building

Proactive & independent

Multi-project coordination

Herramientas

Salesforce

Descripción del empleo

Job Title: Project Coordinator

The Project Coordinator plays a critical role in supporting multiple concurrent client engagements, executive search projects, and internal operations within a fast-paced professional services environment. This individual serves as a central hub for consultants, candidates, and internal stakeholders, ensuring projects move forward efficiently, deadlines are met, and deliverables are executed to a consistently high standard.

Key Qualifications

• 2-3 years of project coordination experience supporting multiple projects, stakeholders, and deadlines simultaneously
• 5-10 years of overall professional experience, ideally within a professional services environment
• Proven ability to thrive in a fast-paced environment managing multiple priorities and competing timelines
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook
• Exceptional writing, proofreading, and editing skills with experience producing polished reports, proposals, presentations, and business correspondence
• Strong organizational skills and meticulous attention to detail
• Proven ability to handle confidential information with discretion and professionalism
• Excellent communication and relationship-building skills
• Self-motivated, proactive, and able to work independently while collaborating effectively with a team

Preferred Qualifications

• Experience with Salesforce or similar CRM systems
• Experience supporting client-facing professionals, consultants, or leadership
• Experience with invoicing, expense management, or project administration processes
• Previous experience within executive search, consulting, legal, accounting, engineering, or other professional services environments

Ideal Candidate Profile

• Thrives in a high-volume, deadline-driven environment
• Can effectively juggle multiple projects, timelines, and stakeholder requests simultaneously
• Produces accurate, executive-level deliverables with minimal revisions
• Anticipates needs, solves problems proactively, and keeps projects moving forward despite changing priorities

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $75000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, dun handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou le justement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [e-mail] ([e-mail]) pour connaître d'autres options d'accommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à l'Ordonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide d'outils d'IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.