Payroll Administrator

Aston Carter; Calgary; On-site; CAD 33,000 - 40,000; Full time

Benefits offered by this job

Onsite in Calgary

Competitive hourly pay

Job summary

Aston Carter is seeking a Payroll Administrator for a contract-to-hire role based in Calgary, AB. The position supports payroll operations, data entry, timesheet administration, and payroll record maintenance to ensure accurate processing and employee satisfaction.

You will assist with payroll processing, verify time entries, and respond to payroll inquiries while collaborating with Payroll, HR, and Operations teams. Prior payroll experience and familiarity with common systems are preferred.

Qualifications

• 1–3 years of experience in payroll, timekeeping, data entry, or related roles.
• Strong data entry accuracy and attention to detail.
• Experience reviewing timesheets and payroll data.
• Comfortable with spreadsheets and payroll systems.
• Excellent organizational and multitasking abilities.
• Professional communication and confidentiality.
• Ability to handle confidential information discreetly.

Responsibilities

• Review, enter, and maintain employee timesheets and payroll data.
• Validate hours and time entries for accuracy.
• Assist with weekly and bi-weekly payroll processing.
• Update and maintain payroll records.
• Investigate and resolve timekeeping discrepancies.
• Generate payroll reports and assist with reconciliation.
• Respond to employee inquiries about pay and records.
• Collaborate with Payroll, HR, and Operations teams.
• Support audits and year-end payroll activities.

Skills

Data entry

Attention to detail

Timekeeping

Spreadsheets

Organization

Communication

Confidentiality

Tools

Vista

ADP

Dayforce

Payworks

UKG/Kronos

Job description

Payroll AdministratorJob Description

The Payroll Administrator supports payroll operations through accurate data entry, timesheet administration, and payroll record maintenance. The successful candidate will assist with payroll processing, maintain employee records, investigate timesheet discrepancies, and support employees with payroll-related inquiries.

Responsibilities

• Review, enter, and maintain employee timesheets and payroll-related data.


• Validate hours worked and ensure time entries are complete and accurate.


• Assist with weekly and bi-weekly payroll processing activities.


• Update and maintain employee payroll records.


• Investigate and resolve timekeeping and payroll discrepancies.


• Generate payroll-related reports and assist with data reconciliation.


• Respond to employee inquiries regarding timesheets, pay, and payroll records.


• Work closely with Payroll, HR, and Operations teams to ensure accurate payroll information.


• Assist with audits and payroll documentation as required.


• Support year-end payroll activities and administrative tasks.

Required Qualifications

• 1-3 years of experience in payroll, timekeeping, data entry, administration, or a related role.


• Strong data entry skills with a high level of accuracy and attention to detail.


• Experience reviewing and validating employee timesheets or payroll data.


• Comfortable working with spreadsheets and payroll or timekeeping systems.


• Strong organizational skills and ability to manage multiple priorities.


• Professional communication skills and a customer-service mindset.


• Ability to handle confidential employee information with discretion.

Preferred Qualifications

• Experience using Vista, ADP, Dayforce, Payworks, UKG/Kronos, or similar payroll systems.


• Exposure to payroll processing or payroll administration.


• Experience in construction, transportation, manufacturing, industrial, or field-based environments.


• Basic understanding of payroll concepts such as overtime, statutory holiday pay, and payroll deductions.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $24.03 - $28.84/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à [e-mail] ([e-mail]) pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.