Project Controls Administrator

Brock Canada; Nisku; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Payroll processing support

Job summary

Brock Group, head office in Nisku, is seeking a Project Controls Administrator to manage time entry, LEMs, and project billing. This role reports to the Project Controls Lead and collaborates with accounting to ensure accurate financial reporting.

Ideal candidates have 5+ years in administrative roles with bookkeeping, strong Excel skills, and experience with SAP or similar ERP systems. This full-time position is on-site at the Brock Head Office in Canada.

Qualifications

• 5+ years in administrative role with bookkeeping focus.
• Experience invoicing and billing for large projects.
• Solid understanding of basic accounting principles.
• Proficient in Excel with advanced formulas and pivot tables.
• Experience with SAP or similar ERP systems is desirable.
• Strong organizational and attention to detail.
• Excellent communication and collaboration.
• Knowledge of SAP Business One is an asset.
• Advanced pivot tables in Excel is an asset.

Responsibilities

• Manage employee time entry for weekly payroll.
• Produce daily LEMs for client approval.
• Oversee project billing in line with contracts.
• Prepare client/project reports and data uploads.
• Assist with accounts payable review and month-end close.
• Monitor project budgets and expenditures with accounting.
• Conduct ad-hoc data analysis and customized reports.
• Collaborate with cross-functional teams for data accuracy.

Skills

Time entry

Billing

Accounts payable

Accounts receivable

Excel

SAP

Data analysis

Financial reporting

Detail oriented

Communication

Tools

SAP

SAP Business One

ERP systems

Job description

Project Controls Administrator (Brock Head Office)

ABOUT BROCK:

The Brock Group is a leading provider of industrial specialty services to clients around the world, with headquarters in Houston, TX, and operating units in Canada, the United States, and Latin America. With the Canadian head office in Nisku, the company supports routine maintenance, turnarounds, and industrial capital projects by providing services including scaffolding and work access, insulation, fireproofing, and asbestos abatement, for general maintenance, construction, turnarounds, and shutdowns to western Canadian producers.

SUMMARY:

The Project Controls Administrator is responsible for daily time entry, LEMs, and billing. This position reports to the Project Controls Lead.

ESSENTIAL FUNCTIONS:

• Manage employee time entry for accurate and timely weekly payroll processing.
• Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
• Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
• Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
• Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
• Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
• Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
• Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency

MINIMUM REQUIREMENTS:

• 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting, ideally within the construction or project management industries.
• Experience managing invoicing and billing for large-scale projects, with demonstrated accuracy in financial documentation.
• Solid understanding of basic accounting principles; experience with accounts payable/receivable, accruals, and general ledger entries.
• Proficiency in Microsoft Excel, including advanced skills with formulas, pivot tables, and financial reporting.
• Experience or training in SAP or similar ERP systems is highly desirable.
• Strong organizational and multi-tasking abilities, with excellent attention to detail and accuracy in financial tasks.
• Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
• Strong communication and interpersonal skills, with a focus on client satisfaction and financial accuracy.
• Knowledge in SAP Business One is an asset
• Advanced pivot tables in Excel is an asset

OTHER FUNCTIONS/SUCCESS FACTORS:

• Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Public Safety and Security -- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Coordination -- Adjusting actions in relation to others' actions.
• Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management -- Managing one's own time and the time of others.
• Mathematics -- Using mathematics to solve problems.
• Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.
• Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension -- The ability to read and understand information and ideas presented in writing.
• Written Expression -- The ability to communicate information and ideas in writing so others will understand.

Department: Project Controls
This is a full time position