Project Assistant

Prime Hires; Montreal; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking financial institution as a Bilingual Project Coordinator. This dynamic role involves managing project plans, coordinating with teams, and ensuring effective communication with stakeholders. You will play a crucial part in driving transformational projects within a global distributed company. With a focus on project documentation, risk management, and administrative support, this opportunity promises to enhance your project management skills in a collaborative environment. If you're passionate about making a difference and thrive in a fast-paced setting, this position is perfect for you.

Qualifications

• 5 years of project management experience in transformational projects.
• Experience in capital markets or investment management is essential.

Responsibilities

• Coordinate project plans, timelines, and schedules.
• Prepare meeting agendas and distribute notes and follow-up actions.
• Maintain accurate project documentation and prepare regular reports.

Skills

Project Management

Bilingual (French and English)

Communication Skills

Risk Management

Time Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Introduction: Prime Hires is seeking a skilled Bilingual Project Coordinator to join our client.

Contract Period: 8 months with potential to extend or convert

Pay Rate: $45 per hour

Location: Montreal, QC

Location Type: Hybrid: Onsite three days a week (Tuesday to Thursday)

Business Hours: Monday to Friday; 9 AM to 5 PM

Job Responsibilities:

• Project Planning and Coordination: Update project plans, timelines, and schedules.
• Coordinate with team members to ensure tasks are on track and deadlines are met.
• Assist in resource allocation and ensure that project resources are being used efficiently.
• Communication and Meetings: Schedule and organize meetings, both internal and with external stakeholders.
• Prepare meeting agendas, take minutes, and distribute notes and follow-up actions.
• Communicate project updates and status reports to stakeholders and management.
• Documentation and Reporting: Maintain accurate and up-to-date project documentation, including project charters, plans, and risk logs.
• Prepare and distribute regular reports on project progress, budget status, and resource utilization.
• Risk and Issue Management: Monitor project risks and issues and assist in developing mitigation strategies.
• Facilitate the resolution of issues by coordinating with relevant team members and stakeholders.
• Support and Administration: Provide administrative support to the project team, including organizing files and documents.
• Handle logistics for project-related travel, events, and workshops.

Experience & Qualification Requirements:

• 5 years project management experience of transformational projects
• 5 years of experience within capital markets or investment management
• 5 years of experience in a global distributed company
• 5 years with large scale projects with multiple workstreams and stakeholders
• Bilingual in French and English, written and spoken
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

We thank you for your interest in the position, however, only those who are qualified will be contacted

Inclusion and Equal Opportunity Employment

Our client is an equal opportunity employer committed to diversity and inclusion; creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status or any other legally-protected factors. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience; accommodations during the application process are available upon request.