Project Administrator (temporary contract)

Mission Group; Penticton; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading company in the Okanagan as a Project Administrator. This full-time, temporary role involves providing crucial administrative support to ensure smooth project execution. You'll coordinate tasks, manage documentation, and assist the project team while building your career in a collaborative environment.

Benefits

Competitive base pay

Paid sick time

Company team-building events

Qualifications

• Experience in administrative or clerical roles, ideally in a project-focused environment.
• Strong interpersonal and customer service skills.

Responsibilities

• Provide administrative assistance to Project Managers and team members.
• Coordinate with subcontractors and attend project meetings.
• Support the Project Manager with invoice processing.

Skills

Customer Service

Communication

Organization

Education

Administrative Experience

Tools

MS Office Suite

ProCore

Job description

Come join one of Canada’s Top Small & Medium Employers in the Okanagan!

Reporting to the Project Manager, the Project Administrator is responsible for providing the highest level of care and attention by phone, in person, and by email to the construction site team. In this role, you will be instrumental in supporting project management efforts, helping ensure projects are executed smoothly and efficiently. The position encompasses a wide range of administrative responsibilities, so strong customer service abilities and proficiency with modern software tools are essential.

This is a temporary (~5 months) full-time opportunity with an ideal start date of June 2nd and an end date of late October. The role is based onsite in Penticton.

What you’ll do:

1. Provide administrative assistance to Project Managers and team members, facilitating timely communication and the coordination of project tasks.
2. Coordinate with subcontractors by obtaining schedules, and materials and equipment information.
3. Attend project meetings and take meeting minutes to ensure the accurate tracking of responsibilities and tasks.
4. Support the Project Manager with invoice processing and approvals, and quantity take-offs.
5. Implement and maintain document controls such as RFIs and submittals/shop drawings.
6. Support the site team with daily administration duties such as performing accurate data entry, and maintaining organized records of all project-related documentation.
7. Correspond with project consultants, relaying information and documents to the team.
8. Other administrative duties as may be assigned.

What you’ll have:

• Demonstrated experience in administrative or clerical roles, ideally in a project-focused environment.
• Strong interpersonal and customer service skills with the ability to communicate clearly with clients and internal teams.
• Proficiency with computer applications, especially MS Office Suite (Word, Excel, Share Drive).
• Experience with ProCore software is a definite asset.
• Excellent organizational skills with a keen eye for detail and the ability to manage multiple tasks effectively.
• Capable of working both independently and collaboratively within a team.
• CSA-approved steel-toed footwear is required (other PPE will be provided).

What we offer:

• Competitive base pay
• Paid sick time
• Company team-building events

About Mission Group:

At Mission Group, we create places for people to flourish. We don’t just build homes – we also work hard at building communities, careers, and opportunities. Our team members are not just employees; they are current and future workers, experts, entrepreneurs, and leaders in our industry. Whatever path they’re on, we take pride in helping them achieve their goals while they’re helping us achieve ours.

Try a new path. See where it can take you.