Project Administrator - Housing & Infrastructure

Ontario First Nations Technical Services Corporation; Northwestern Ontario; On-site; CAD 45,000 - 65,000; Full time

Job summary

Ontario First Nations Technical Services Corporation (OFNTSC) is seeking a Project Administrator to provide administrative and coordination support to the Housing team and Director of Operations on housing, infrastructure, and CMHC-funded projects.

You will manage correspondence, coordinate meetings, prepare materials, and maintain project records while ensuring confidentiality and accuracy across multiple contracts. Some travel within Ontario and a reliable vehicle are required.

Qualifications

• High School Diploma or equivalent; a diploma in Office Administration, Business Administration, or a related field is preferred.
• Experience providing administrative or project support in housing, infrastructure, nonprofit, government, or community-based environments is an asset.
• Strong MS Office skills and records management capabilities.
• Ability to work independently with minimal supervision and discretion.

Responsibilities

• Provide administrative and project coordination support to Housing team, Infrastructure Specialists, and Director of Operations for housing and infrastructure projects.
• Manage incoming/outgoing project correspondence and ensure timely follow-up with staff, subcontractors, consultants, and funding partners.
• Coordinate meetings, inspections, workshops, training sessions, and other project-related activities.
• Prepare agendas, meeting materials, minutes, and follow-up action items.
• Maintain organized project files, CMHC records, technical service reports, inspection records, and other documentation.
• Prepare monthly invoice worksheets for Finance to generate invoices to CMHC and review invoices for accuracy.
• Review invoices from Tribal Council subcontractors for accuracy before routing for approval.
• Support contract administration by tracking documentation and deliverables across contracts and service areas.
• Prepare monthly project status reports and other administrative documents for leadership.

Skills

MS Office

Project coordination

Administrative support

Communication

Records management

First Nations familiarity

Education

High School Diploma or equivalent

Office Administration Diploma

Business Administration Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Ontario First Nations Technical Services Corporation (OFNTSC) is seeking a Project Administrator to provide administrative and coordination support to the Housing team and Director of Operations on housing, infrastructure, and CMHC-funded projects.

You will manage correspondence, coordinate meetings, prepare materials, and maintain project records while ensuring confidentiality and accuracy across multiple contracts. Some travel within Ontario and a reliable vehicle are required.