Project Administrator – Halifax

EXP; Halifax; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company as part of an established Design team in Halifax, where your administrative skills will support large architectural projects. This role involves attending client meetings, assisting with presentations, and maintaining document control, all while collaborating with a talented group of professionals. If you thrive in a dynamic environment and have a passion for organization and detail, this opportunity is perfect for you. Be part of a team that values diversity and innovation, and contribute to impactful projects that shape the built environment.

Qualifications

• 5+ years of experience in Administration, ideally within Architectural & Engineering.
• Excellent verbal and written communication skills, with strong attention to detail.

Responsibilities

• Attend meetings and take minutes, assist with presentations and scheduling.
• Maintain document control and provide administrative support for projects.

Skills

Administrative Skills

Communication Skills

Time Management

Multi-tasking

Attention to Detail

Team Player

Adaptability

Education

5+ years in Administration

Experience in Architectural & Engineering industry

Tools

Newforma

Procore

Job description

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Your work environment at EXP

We are seeking an individual who is excited to participate with an established Design team and be a part of the Buildings Group, based in Halifax, Nova Scotia. This position will assist the Project Manager on various project administrative duties for large Architectural projects.

What a day at EXP has in store for you

• Attend and take minutes at Client and User group meetings
• Assist staff with client presentations, meetings and travel scheduling
• Perform and maintain Document Control
• Maintain and organize document files
• Provide Administrative support during all design phases of Architectural projects
• Perform any other Administrative duties and responsibilities as required

What your experience looks like

• 5+ years working in Administration
• Experience in the Architectural & Engineering industry
• Advanced typing, proofing and formatting skills
• Excellent grammar verbal and written communication skills
• Excellent time management and prioritization skills
• Must be very well organized
• Excellent at multi-tasking and paying attention to detail
• A great team player
• Driven individual that handles tight deadlines well
• Resourceful and adapts quickly to new software, methodology or technologies
• Newforma & Procore software knowledge would be an asset
• Experience with governmental agencies would be an asset
• Experience with assisting in Contract Administration would be an asset
• Knowledge and experience with Healthcare projects would be an asset