Project Administrator, Co-op

Aecon Group Inc.; Toronto; On-site; CAD 27,552 - 33,062; Full time

Job summary

Aecon Group Inc. is seeking motivated candidates for a project administration role in Scarborough, ON, to support project teams with critical tasks. Responsibilities include assisting in invoice processing, maintaining organized records, and supporting data entry and project billing submission.

The ideal candidate will be pursuing an Engineering degree and possess strong communication, organizational skills, and proficiency in MS Office. The pay range is expected between $20 and $24 per hour, reflecting experience and skills.

Qualifications

• Currently pursuing a degree or diploma in a relevant Engineering field.
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to multitask in a dynamic project environment.

Responsibilities

• Assist with invoice processing and routing for approvals.
• Support project teams with data entry and administrative tasks.
• Track and report attendance and allowances for site personnel.

Skills

Strong written and verbal communication skills

Strong organizational skills

Ability to handle confidential information

Proficiency in MS Office

Ability to work independently and collaboratively

Interest in construction or project coordination

Education

Degree or diploma in Engineering (Civil, Mechanical, Electrical)

Tools

SAP

Job description

Come Build Your Career at Aecon!

Aecon is a Canadian leader in infrastructure development, safely and sustainably building what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partner every day to build, connect, power, and strengthen communities.

What is the Opportunity?

Safer. Faster. Smarter. Aecon Utilities is committed to delivering safe, reliable, and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected.

Location and Duration

Location: Scarborough, ON

Duration: 8 months (September 2026 – May 2027)

What You'll Do Here

• Learning, interpreting, and applying organizational policies and procedures
• Tracking and reporting attendance, board allowances, and vehicle allowances for site personnel
• Assisting with invoice processing and routing for appropriate approvals
• Establishing accounts with local suppliers and assisting with material coordination
• Supporting preparation and submission of project billing
• Preparing job packages (permits, locates, materials, documentation)
• Assisting with incident and accident reporting as needed
• Welcoming and directing site visitors in a positive and professional manner
• Maintaining organized filing systems, documentation, and project records
• Performing data entry and other administrative tasks to support project teams
• Supporting a fast‑paced project environment with shifting priorities
• Traveling to project sites as required
• Help promote an inclusive environment where diverse perspectives are valued and everyone feels they belong.

What You Bring To The Team

• Working toward a degree or diploma in Engineering (Civil, Mechanical, Electrical) or a related field
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong organizational skills and comfort multitasking in a dynamic environment
• Ability to work independently and collaboratively with various project team members
• Professional communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience with SAP is an asset (not required)
• Interest in construction, utilities, or project coordination
• Commitment to fostering inclusion and diversity

Pay and Benefits

Expected pay range: $20 – $24 per hour, based on location, education, experience, unique skills and job conditions.

EEO Statement

Aecon fosters diversity, inclusion, and belonging within and across our organization. We welcome applicants from all backgrounds, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the Accessible Canada Act and to meeting accessibility needs of persons with disabilities. Appropriate accommodations will be provided upon request during the hiring process.

All final hiring decisions are made by qualified Aecon team members.