Project Administrator - Cape Breton Regional Health

lindsayconstruction; Sydney; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible hours

Competitive pay

Annual incentive

Employee health benefits

RRSP matching program

Community events

Collaboration with senior personnel

Job summary

Lindsay Construction in Sydney, Nova Scotia, is seeking a Project Administrator to support the project team under the Construction Manager. This role focuses on accurate documentation, effective communication, and timely information flow on active construction projects.

You will maintain logs, prepare documentation for subcontractors and clients, coordinate submittals, and assist with monthly reports while collaborating with senior personnel and other departments.

Qualifications

• Related technical diploma or relevant experience.
• Experience coordinating commercial construction projects preferred.
• Experience using Jonas and Prolog is an asset.

Responsibilities

• Maintain up-to-date record logs for drawings, RFIs, CCNs, COs and site directives; track responses in Jonas and Prolog.
• Establish and maintain contractor contact lists.
• Prepare and distribute documents to subcontractors, clients and architects (shop drawings, change orders, RFIs, pricing requests).
• Prepare and distribute meeting minutes.
• Create and maintain project files.
• Assist with monthly reports and client communications.
• Archive project documents for closed jobs and assist with submittals.
• Coordinate submittals and gather close-out documents, warranties, and record drawings.

Skills

Strong communication

Multitasking

Organizational skills

Teamwork

Time management

Education

Technical diploma or relevant experience

Tools

Jonas

Prolog

Job description

Build the Future with us!

We build Relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

Reporting to the Construction Manager, the Project Administrator will provide a support role to the project team as assigned. This may include, but is not limited to, the Construction Manager, Project Manager, Site Superintendent, and Project Coordinator.

Position Benefits

Here’s why we think you’ll love working at Lindsay:

• Flexible working hours throughout the year (early “Lindsay Fridays”)
• Competitive salary
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities

Here’s what your day-to-day looks like:

• Maintain accurate and up-to date record logs (for drawings, Vendor/Subcontractor list, Requests For Information (RFI), Contemplated Change Notices (CCN’s), Change Orders (CO’s), site directives), track and record responses through Jonas and Prolog, and advise Project Team
• Establish and maintain contractor contact lists
• Prepare and distribution of documentation to subcontractors, clients and architects as required (shop drawings, change orders, requests for pricing, request for information, etc.)
• Prepare and distribute meeting minutes
• Create and maintain project files
• Assist with preparation and distribution of monthly reports as required
• Correspond with clients and subcontractors via email and phone as required
• Archive project binders, drawings, and relevant documents for closed jobs
• Help maintain project drawings for the project team
• Coordinate submittals and gather all close out documents, including record drawings, and warranties for Operating and Maintenance Manuals

Job Requirements

• Strong verbal and written communication skills
• Ability to multitask to meet scheduled and unexpected deadlines
• Strong organizational, decision making, and time management skills

• Intermediate level computer skills with Microsoft Office
• Exceptional teamwork and interpersonal skills
• Related technical diploma or relevant experience
• Experience coordinating commercial construction projects is preferred
• Experience using Jonas and Prolog is an asset