Project Administrator

Clearway Group of Companies; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support construction projects. This role involves essential administrative functions including data entry, document control, and coordination between the project team and head office. The ideal candidate will possess strong communication skills, attention to detail, and a commitment to excellence. Join a company that values employee contributions and offers a supportive environment for growth and development. With over 50 years in the industry, this organization provides competitive salaries and comprehensive benefits, making it an excellent opportunity for those looking to advance their careers in construction administration.

Benefits

Competitive Salary with annual cost of living increases

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days

Employee Assistance Program (EAP)

Qualifications

• Experience in administration within the construction sector preferred.
• Proven ability to work independently and within a team environment.

Responsibilities

• Assist the project team in day-to-day duties and document control.
• Coordinate with the Head Office Admin Team for mandatory documents.
• Maintain various tracking sheets required throughout construction.

Skills

Microsoft Word

Microsoft Excel

Adobe

Detail Orientation

Time Management

Communication Skills

Education

Post-Secondary Education/College Diploma

Job description

Join to apply for the Project Administrator role at Clearway Group of Companies

Join to apply for the Project Administrator role at Clearway Group of Companies

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary

A Project Administrator at Clearway is responsible for assisting in the administrative functions of construction projects. Tasks involve data entry/transfer, reports, time keeping, document control,

coordination with project team, liaison between field and head office. The position is based out of the field office for the project within the GTA.

Location: Job Site Trailer – Located Within The Greater Toronto Area

Hours of Operation: 8:00 am to 5:00 pm (EST)

Essential Duties & Responsibilities

• Assist the project team where applicable, in the day-to-day duties
• Coordinate with the Head Office Admin Team in requesting and following up Subcontractor/Vendor mandatory documents
• Maintain and update various tracking sheets required throughout construction including but not limited to: quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits in coordination with project team
• Assist in packaging documents and various project requirements
• Attend internal coordination and project meetings as requested/required & take minutes
• Compile and complete a project photograph record
• Coding, sorting and preparing packing slips for submission to head office
• Data entry and processing time and material work
• Assist in completing regulatory forms and permit applications as required
• Complete additional administrative assignments as requested by project team
• Accurate input of data in various programs used within the company in a timely manner
• Packaging, organizing and updating of various spreadsheets, diagrams and photographs
• Attend conferences and training as required to maintain proficiency
  
  

Requirements

• Post-Secondary Education/College Diploma preferred
• Knowledge and use of Microsoft Word, Excel, and Adobe
• Detail oriented, and able to multi-task under the pressure of deadlines
• Experience in administration (within construction sector preferred)
• Able to effectively communicate in English with internal and external parties, both written and verbal
• Effective time management and organizational skills
• Proven ability to work independently and within a team environment
• Valid Ontario Drivers License
• Must be legally eligible to work in Canada – no work permit sponsorship is available for this position
  
  

Benefits

• Competitive Salary with annual cost of living increases
• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days, plus Paid Holiday Shutdown
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking
• Casual Dress
  
  

Aoda

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Project Management and Information Technology

• Industries

  Construction

Referrals increase your chances of interviewing at Clearway Group of Companies by 2x

Sign in to set job alerts for “Project Administrator” roles.

Graduate Project Administrator (Available 2025)

Assistant & Project Coordinator to the Director of Implementations

Project Coordinator - Corporate Planning & Development - Temporary Full-Time 2025-12240 (2025-12240)

Bolton, Ontario, Canada CA$45,000.00-CA$55,000.00 1 month ago

Project Coordinator and Executive Assistant

Project Manager - Project REACH -Temporary full-time 2025-12431 (2025-12431)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.