Project Administrator

CEP Forensic Inc.; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading engineering firm in Toronto is seeking a Project Administrator to enhance organizational and project management skills while supporting various consulting projects. The role involves coordinating tasks, managing project documentation, and liaising with clients, all in a dynamic team environment. An ideal candidate will have a college diploma, relevant experience, and strong communication skills.

Qualifications

• 3-5 years of experience in administrative or project coordination roles.
• Bilingual proficiency in English and French is an asset.
• Advanced proficiency with Microsoft Office Suite.

Responsibilities

• Organize and prioritize tasks for technical staff.
• Communicate effectively with clients and track project progress.
• Oversee project workflows and ensure deliverables are professional.

Skills

Problem-solving

Interpersonal skills

Written communication

Attention to detail

Education

College Diploma in Business Administration

PMP or CAPM certification

Tools

Salesforce

Office 365

Job description

Posted Monday, January 20, 2025 at 5 : 00 AM | Expires Saturday, March 1, 2025 at 4 : 59 AM

About LRI Engineering

Established in 1986, LRI Engineering is a Canadian engineering firm specializing in Fire Protection Engineering, Building and Fire Code Consulting, and Fire Safety & Emergency Planning Services. As part of CEP Forensic Inc., LRI Engineering is committed to delivering innovative solutions to meet the unique needs of our clients. Learn more about us at www.lrifire.com and www.cep-experts.ca .

We are excited to invite applications for the position of Project Administrator at LRI Engineering. This role offers the opportunity to develop your organizational and project management skills while supporting a variety of consulting projects in a collaborative and dynamic environment.

Essential Job Functions

• Organize and prioritize tasks for technical staff to support efficient daily operations and timely project completion.
• Set up projects by preparing price quotes, service details, and proposals in Salesforce.
• Communicate effectively with clients and team members to gather and manage information, track progress, and address project needs.
• Maintain accurate and up-to-date client information in Salesforce.
• Track and report project milestones, including activation, updates, and closure.
• Review and format documents for accuracy, consistency, and professionalism before client delivery.
• Provide general administrative support to the team, including assistance with proposals and ad hoc tasks.
• Oversee project workflows from start to finish, ensuring deliverables are accurate and professionally presented.
• Act as a liaison between clients and internal teams, clarifying requirements and aligning expectations.
• Monitor project timelines, following up with clients and colleagues to ensure timely and accurate deliverables.
• Identify opportunities for process improvement and recommend adjustments to enhance efficiency.

Position Requirements

Education

• A College Diploma in Business Administration or a related field is required.
• PMP or CAPM certification is considered an asset.
• Bilingual proficiency in English and French is an asset and highly valued.

Experience

• 3-5 years of experience in administrative or project coordination roles.
• Advanced proficiency with Office 365, Salesforce, and PC environments.
• Strong ability to create, edit, and modify documents, reports, presentations, and training materials.
• Proven experience managing multiple priorities and working independently in a fast-paced environment.

Key Skills

• Exceptional problem-solving abilities with a keen attention to detail and strong critical thinking skills to navigate technical and procedural challenges.
• Strong interpersonal skills, able to build positive and collaborative relationships with individuals across the organization.
• Excellent written communication skills, with the ability to clearly articulate ideas and information.
• Ability to manage multiple tasks efficiently and adapt to evolving project demands.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

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