Project Administrator

Bird Construction; Mississauga; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading Canadian construction company seeks a Project Administrator based in Pickering, ON. The role involves managing essential administrative tasks for project execution, ensuring invoices, expenses, and communication with subcontractors are handled efficiently. Ideal candidates will have strong attention to detail, excellent communication skills, and experience in the construction industry is advantageous.

Qualifications

• Experience in the construction industry is a plus.
• Motivated and confident attitude required.
• Ability to work independently and manage priorities.

Responsibilities

• Manage and distribute invoices and cheques.
• Verify expense reports and communicate with suppliers.
• Prepare subcontracts and assist with document preparation.

Skills

Attention to Detail

Communication Skills

Problem-Solving Skills

Time Management

Interpersonal Skills

Tools

Viewpoint Accounting System

Microsoft Office

Job description

Project Administrator

Where Greatness Grows

At Bird, we believe that the greatest achievements come from human potential, vision, and passion. As a leader in Canadian construction for over 100 years, our impact is deeply embedded in our communities and skylines across Canada. We are a diverse team of over 5,000 professionals committed to building a culture of respect, collaboration, and excellence.

We are seeking a Project Administrator based in Pickering, ON, to support our project teams by managing administrative tasks essential for project execution.

What You Will Be Doing:

• Distribute invoices daily to the Admin team
• Process received cheques and distribute as required
• Verify and process expense reports
• Communicate with suppliers and subcontractors
• Provide general administrative support
• Prepare and maintain subcontracts and related documents
• Process invoices for payment
• Assist with document preparation for billing and client requirements
• Perform other duties, including vacation coverage for administrative staff

What We Are Looking For:

• High attention to detail
• Motivated and confident attitude
• Excellent communication skills
• Construction industry experience is a plus
• Experience with Viewpoint Accounting System is an asset
• Proficiency in Microsoft Office
• Strong problem-solving skills
• Ability to work independently
• Strong interpersonal skills
• Effective time management and prioritization skills

Our Core Values:

• Safety First: We prioritize a safe work environment.
• Honesty: We act with integrity and transparency.
• Collaboration: We succeed together through inclusivity and teamwork.
• Excellence: We are committed to quality and continuous improvement.
• Opportunity: We foster growth and adaptability for a dynamic future.

Bird is dedicated to diversity, equity, and inclusion, striving to create an environment where all employees can thrive and contribute their unique talents.