Project Administrator

Bridgemans Services; Squamish; On-site; CAD 60,000 - 65,000; Full time

Job summary

A leading company specializing in accommodations and services for industrial workforces seeks a Project Administrator. This role involves maintaining administrative duties, supporting management with reports, and ensuring safety compliance onboard vessels, all within a dynamic and challenging environment.

Qualifications

• 3-5 years of administrative experience preferred.
• Exceptional comprehension of the English language.
• Well-versed in Microsoft 365 and Office software.

Responsibilities

• Provide daily, weekly, and monthly reports as required.
• Support the management team with inquiries and project administration tasks.
• Coordinate the smooth movements of the crew on and off the vessel.

Skills

Administrative experience

English language proficiency

Multitasking

Tools

Microsoft 365

Office software

Job description

Project Administrator

Term: Fixed Term
Primary Location: MV Isabelle X

Salary: $CAD 60,000 to 65,000/-

At Bridgemans Services, our approach to Human Resources begins with selecting the best candidates to join our global team of service professionals committed to providing extraordinary experiences that put our Clients first. As a member of our Administration team, you will have the opportunity to create lasting memories for your Colleagues and company leaders by maintaining and overseeing the administrative duties of the operation, to Bridgemans' standard.

Summary of Responsibilities:

Reporting to the Operations Manager, responsibilities and essential job functions include, but are not limited to, the following:

• Provide daily, weekly, and monthly reports as required
• Compile, copy, sort, and file records of office activities, business transactions, HSE (health, safety, and environment), and other activities
• Coordinating, facilitating, and keeping meeting minutes
• Support the accounting department with performing routine tasks, including collecting all receipts and tracking expenses, invoicing, and other tracking
• Support the management team with inquiries and other project administration tasks as required
• Maintain a safe and healthy work environment through the diligent practice of all HSEregulations
• Ensure internal orientation and onboarding documents are completed, and all managers and supervisors are aware of any updates
• Label and file appropriately all crew documents and certificates
• Coordinate the smooth movements of the crew on and off the vessel
• Act as an ambassador for Bridgemans in all dealings with the public, clients, management, and colleagues
  

Qualification

• 3-5 years of administrative experience preferred
• Vessel and marine industry knowledge considered an asset
• Exceptional comprehension and command of the English language (written & verbal)
• Well-versed in Microsoft 365 and Office software and operating systems
• Intermediate knowledge in developing, maintaining, and modifying complex spreadsheets, forms, and other project documents
• Capability to multitask and prioritize projects
• Demonstrated ability to complete complex administrative tasks with minimal supervision

Physical Aspects of Position (includes but are not limited to):

•Repetitive physical activity involving sitting, typing, walking, kneeling, and lifting
•Lifting light to medium-weighted objects (up to 20 lbs, occasionally 50 lbs.)

Vessel Safety Compliance

As a member of the crew, you are required to participate in all safety and security-related training, exercises, and other duties as assigned by the Master and vessel Management. Your primary role onboard the vessel is the safety and security of your work space, equipment, all persons onboard, and the vessel in general.

ABOUT BRIDGEMANS SERVICES GROUP

Specializing in providing premium-level accommodations, catering, and hotel services for industrial workforces in remote regions throughout the world. In response to mission-critical needs of companies to attract and retain skilled workers, Bridgemans Services Group offers turnkey solutions that optimize client investments and ensure the safety and extreme comfort of workforce populations at any location on any continent.