Project Administrator

Saskatchewan Polytechnic; Saskatoon, Moose Jaw, Regina, Prince Albert; On-site; CAD 40,000 - 65,000; Part time

Job summary

Saskatchewan Polytechnic is seeking a Project Administrator to support professional development, contract training, and budgeting across multiple campuses in Saskatchewan.

Under the Project Consultant, you will handle scheduling, revenue and employee contracts, costing and pricing forms, and program evaluations to ensure programs stay on budget and aligned with the annual plan.

Qualifications

• Two years related post-secondary education that includes courses in office management and administration or an equivalent combination of training and experience.
• Three years of experience in an administrative position.
• Training or experience with common software packages, i.e. Microsoft Office.
• Intermediate accounting and marketing background.
• Effective interpersonal skills.
• Effective organizational skills.
• Ability to work independently under minimal supervision.

Responsibilities

• Assist in the administration of professional development, customized and contract training and provide support as required.
• Coordinate classroom and lab scheduling and setup; prepare revenue and employee service contracts, costing and pricing forms, budget documents, course calendars, class lists, program evaluations, and training manuals.
• Assist in budgeting and financial forecasting, tracking cost center budgets, and supporting Project Consultant with operating budget and staffing.
• Prepare detailed cost estimates for programs and services based on general guidelines from Project Consultant.
• Track expenditures and revenues using various systems to ensure programs stay on target and on budget.
• Prepare financial memos and payroll redistribution forms to move expenditures to correct codes.
• Maintain spreadsheets and summarize financial information from multiple codes.

Skills

Office management

Administration

Microsoft Office

Interpersonal skills

Organizational skills

Independent work

Education

Two years related post-secondary education in office management and administration

Job description

Please see Special Instructions for more details.

Position is subject to receiving funding
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Special Instructions to Applicants

Position is subject to receiving funding
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Competition Number

Competition Number P17951

Posting Title

Project Administrator

Classification

Band 7

Location

Multiple Locations (Please check posting details)

Other Location(s)

Saskatchewan Polytechnic Saskatoon Campus, Saskatchewan Polytechnic Moose Jaw Campus, Saskatchewan Polytechnic Regina Campus, Saskatchewan Polytechnic Prince Albert Campus

Building

Other Building

Date Posted

10/26/2026

Closing Date

11/04/2026

JIQ #

014

Start Date

11/16/2026

End Date

08/31/2027

Open Until Filled No

No

Ongoing

No

Category of work

Part Time (Full Time Hours)

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours

Salary Range

Temporary Market Stipend

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours in a bi-weekly period

Posting Status

Open

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

• Under the direction of the Project Consultant, assist in the administration of professional development, customized and contract training and provide support as required. Duties include classroom and lab scheduling and set‑up; preparation of revenue and employee service contracts, costing and pricing forms, budget documents, course calendar, class lists, program evaluations, and producing and printing training manuals. Assist the Consultant in the co‑ordination and monitoring of on‑site and remote courses.


• Work with Continuing Education instructors by assisting them in the acquisition and organization of resource materials required for programs and ensuring they have all equipment, handouts and administrative information necessary to delivery their courses.


• Provide budgeting and financial forecasting expertise which includes analyzing and tracking cost center budgets, advising and recommending accordingly to the Project Consultant, contributing to the development and implementation of the operating budget and annual financial business plan, preparing and tracking employee service contracts and other part‑time positions, and using SaskPolytechnic web requisitioning process to pay invoices.


• Upon receipt of general guidelines from Project Consultant, prepare detailed cost estimates for programs and services. Complete all forms related to budget development and costing/pricing.


• Continuously track all expenditures and revenues using a variety of systems including FAST , database, spreadsheets, Banner financial statements, etc. Ensure that programs/services are on target and on budget. Watch for incorrect entries and discrepancies.


• Prepare financial action memos and payroll redistribution forms to move expenditures to correct org codes.


• Develop and maintain spreadsheets to aid in preparing and summarizing financial information from multiple org codes.


• Provide detailed information on programs, services and customized workshops to public, potential students, employers and external partners.


• Independently consult and problem solve with other SaskPolytechnic staff regarding administrative and/or financial issues that may arise.


• Ensure adequate classroom and office supplies are available. Prepare all purchase orders etc. for area. Decide on quantity and timing of purchases.


• Assist the Project Consultant in hiring instructors and prepare job postings and letters of offer.


• Plan in conjunction with the Project Consultant annual course planning, course scheduling in Banner. Monitor registration levels. Manage room bookings.


• Assist instructors and Project Consultant with Brightspace courses as needed.


• Assist Project Consultant in recruitment for courses, including ad preparation, monitoring the website and assisting with information sessions.


• Troubleshoot problems interfering with students’ success – attendance, financial issues, etc.


• Provide the Project Consultant with enrolment trends, and other reporting as required.


• Provide professional support in the administration of programs and services offered by Continuing Education

Qualifications, Skills, Abilities and Experience

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

• Two years related post‑secondary education that includes courses in office management and administration or an equivalent combination of training and experience.


• Three years of experience in an administrative position.


• Training or experience at the advanced level with common software packages, ie Microsoft Office


• Intermediate accounting and marketing background.


• Effective interpersonal skills.


• Effective organizational skills.


• Ability to work independently under minimal supervision

Desired QSA

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this position?
  
  
  • Saskatchewan Polytechnic Careers Site
  
  
  • Newspaper
  
  
  • LinkedIn
  
  
  • Workopolis
  
  
  • SaskJobs.ca
  
  
  • Social Media
  
  
  • Personal Referral
  
  
  • Other
  
  


• If you answered 'Other' above, please specify source here:

  (Open Ended Question)