Office Administrator, Simulation Centre

Saskatchewan Polytechnic; Saskatoon; On-site; CAD 40,000 - 47,000; Part time

Job summary

Saskatchewan Polytechnic invites applications for the Office Administrator role in the Simulation Centre. The position provides comprehensive administrative support, manages scheduling, onboarding, and training of standardized patients, and collaborates closely with the Academic Chair and Program Head.

Responsibilities include data entry, reporting, purchasing, and developing procedures to improve workflows.

Qualifications

• Two years recent, relevant administrative experience.
• Proficient data input including database use with speed and accuracy.
• Strong written and oral communication skills.
• Ability to prioritize multiple tasks with minimal supervision.

Responsibilities

• Manage simulation room booking with Academic Scheduling Team.
• Analyze scheduling data and allocate spaces (high/low fidelity).
• Coordinate supplies and equipment for scheduled activities.
• Create reports on utilization and capacity (scheduled/Ad-hoc).
• Coordinate recruitment, onboarding and orientation of standardized patients.
• Oversee training and ongoing support of standardized patients.
• Develop policies, procedures, and filing systems to improve efficiency.
• Prepare purchase requisitions and track purchases in FAST.
• Orient new staff on office procedures and forms.
• Perform other administrative duties as assigned.

Skills

Effective communication

Problem solving

Organizational skills

Teamwork

Policies & procedures

Difficult situations

Education

Office Education/Business Certificate

Tools

FAST

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Closing Date 11/04/2026

Start Date 11/09/2026

End Date 03/26/2027

Category of work Part Time (Full Time Hours)

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range $28.82 per hour - $34.44 per hour

Full time, some evening and weekend work may be required.
Please note that this position is expected to work full-time hours; however, under the terms of the Collective Bargaining Agreement ( CBA ), it is classified as a part-time position because the appointment is for less than one academic year.

Special Instructions to Applicants

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

The Office Administrator is key in providing comprehensive administrative support to the Simulation Centre. This position is responsible for managing various aspects of simulation scheduling (in tandem with Saskatchewan Polytechnic’s Academic Scheduling Team), including data entry and analysis, coordination, and resolving scheduling conflicts with the program areas served by the Centre. The Office Administrator supports the scheduling, onboarding and orientation of standardized patients (live actors). The role requires close collaboration with the Academic Chair and Program Head.

Qualifications, Skills, Abilities and Experience

Specific Accountabilities

• Collaborate with the Academic Scheduling Team at Saskatchewan Polytechnic to manage the simulation room booking process.
• Analyze and validate scheduling data received from the Academic Scheduling Team to ensure appropriate allocation of simulation spaces (high fidelity, low fidelity) and compliance with room requirements.
• Coordinate with the Program Head and simulation team to ensure all necessary supplies are ready and available for scheduled activities.
• Create reports on simulation utilization and capacity. Generate reports on a regular schedule and unique as requested by the Program Head and Academic Chair.
• Coordinate standardized patient recruitment, onboarding and orientation.
• Oversee standardized patients’ training and ongoing support during their time at the Simulation Centre.
• Assist the Academic Chair, Program Head, and other administrative staff to create efficiencies, including creating manuals, developing policies and procedures, and maintaining comprehensive filing systems.
• Prepare purchase requisitions for approval, track supplies and capital purchases through FAST , and initiate payment of expenditures.
• Provide orientation to all new staff, including office procedures and forms.
• Other administrative duties as assigned.

Required Qualifications, Skills and Abilities (QSA)

• A recognized Office Education or Business Certificate, or an equivalent combination of education, training and experience.
• Two years recent, relevant experience in administrative work.
• Demonstrated ability in data input, including ability to update, retrieve, maintain, format, and transmit information using database software, while maintaining speed and accuracy.
• Effective communication skills, including both oral and written.
• Strong problem-solving skills, including the ability to calculate averages and percentages, analyze information to determine trends, and make complex decisions independently using general guidelines.
• Strong organizational skills, including the ability to prioritize many competing and diverse tasks, and to complete them within tight timelines, with minimal supervision.
• Ability to work effectively as part of a team, and with a variety of internal and external stakeholders.
• Ability to apply and explain policies and procedures.
• Ability to deal effectively with difficult situations.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this position?
  • Saskatchewan Polytechnic Careers Site
  • Newspaper
  • LinkedIn
  • Workopolis
  • SaskJobs.ca
  • Social Media
  • Personal Referral
  • Other
• If you answered 'Other' above, please specify source here:

  (Open Ended Question)