Project Administrator

Allnorth; Saskatoon; On-site; CAD 52,000 - 60,000; Full time

Benefits offered by this job

Extended health & dental

RRSP matching

Employee Assistance Program

Mentorship program

Volunteer day

Lunch & Learn

Social events

Job summary

Allnorth offers a Project Administrator role focused on supporting one or more Project Managers across multiple projects. You’ll handle daily LEM reporting, project documentation, and coordination of travel, safety tickets, and expenses, contributing to smooth project delivery.

Ideal candidates have 2–5 years of administrative experience in project/engineering environments, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Business Administration diploma or related education is considered an asset.
• 2–5 years of administrative experience, preferably supporting projects, operations, engineering, construction, or consulting environments.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong analytical mindset with the ability to recognize discrepancies and proactively communicate concerns.
• High level of professionalism and ability to handle confidential information.
• Experience with project administration, project controls, or engineering consulting environments is considered an asset.
• A collaborative attitude and genuine desire to support project teams and contribute to successful project delivery.

Responsibilities

• Provide administrative support to one or more Project Managers across multiple active projects.
• Manage daily Labour, Equipment and Materials (LEM) reporting and unit entries.
• Prepare basic project reports, including weekly summaries of project safety statistics, progress updates, project spending, and completed activities.
• Complete Project Request Forms and other project documentation.
• Coordinate project logistics, including travel arrangements, accommodations, safety ticket tracking, and expense receipt collection.
• Maintain accurate project records and documentation.
• Monitor project administrative data and identify potential issues, such as labour hour trends, missing unit entries, or other project variances, escalating concerns to the Project Manager as appropriate.
• Assist with document control, filing, and maintaining project records.
• Support the project team with additional administrative duties as required.

Skills

Organizational skills

Attention to detail

Time management

Written communication

Verbal communication

Analytical mindset

Professionalism

Confidential information handling

Collaborative attitude

Education

Business Administration diploma

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

About Allnorth

BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU

Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada, and into the US and Mexico, we continue to grow!

Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.

Our Ideal Candidate

Allnorth is looking for a highly organized and proactive Project Administrator to join our team. In this role, you'll work closely with one or more Project Managers, providing administrative support across multiple projects while becoming an integral part of the project delivery team.

Unlike a traditional office administrator, you'll gain a strong understanding of project operations and contract requirements. You'll help keep projects organized, support day-to-day execution, and identify administrative or project-related issues before they become problems.

This is an excellent opportunity for someone looking to build a long-term career in project administration, with opportunities to grow into project coordination responsibilities over time.

A Day in the Life

• Provide administrative support to one or more Project Managers across multiple active projects.
• Manage daily Labour, Equipment and Materials (LEM) reporting and unit entries.
• Prepare basic project reports, including weekly summaries of project safety statistics, progress updates, project spending, and completed activities.
• Complete Project Request Forms and other project documentation.
• Coordinate project logistics, including travel arrangements, accommodations, safety ticket tracking, and expense receipt collection.
• Maintain accurate project records and documentation.
• Monitor project administrative data and identify potential issues, such as labour hour trends, missing unit entries, or other project variances, escalating concerns to the Project Manager as appropriate.
• Assist with document control, filing, and maintaining project records.
• Support the project team with additional administrative duties as required.

What You'll Bring to the Team

• Business Administration diploma or related education is considered an asset.
• 2–5 years of administrative experience, preferably supporting projects, operations, engineering, construction, or consulting environments.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong analytical mindset with the ability to recognize discrepancies and proactively communicate concerns.
• High level of professionalism and ability to handle confidential information.
• Advanced working knowledge of Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Experience with project administration, project controls, or engineering consulting environments is considered an asset.
• A collaborative attitude and genuine desire to support project teams and contribute to successful project delivery.

What's in it for You?

We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range of perks designed to support your well-being, career growth and community engagement.

• Comprehensive benefits package including extended health and dental coverage, plus RRSP matching.
• Employee Assistance Program for team members and their families.
• A collaborative, respectful, and inclusive culture that values teamwork and long-term relationships.
• Professional development and career growth opportunities, including mentorship programs.
• Team Member Referral Program.
• Paid Volunteer Day to support causes that matter to you.
• Monthly Lunch & Learn sessions.
• Opportunities to participate in social events, safety committees, fundraising initiatives, and community outreach activities including Movember, Food Banks, Ronald McDonald House, Earth Day clean-ups, and more.

WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS

In joining us you'll face rewarding, career-developing challenges that enable you to contribute to our clients' success. Despite how much we grow, you'll never be just a number—you'll be a valued member of the Allnorth team.

Engage with us at Allnorth and be empowered to enrich people's lives, including your own.