Project Administrator

IDL Projects Inc.; Prince George; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support their Project Management team. This role is vital for ensuring smooth operations through effective scheduling, reporting, and document management. The ideal candidate will thrive in a fast-paced construction environment and demonstrate strong organizational and communication skills. With a commitment to safety and a supportive work culture, this innovative firm offers competitive wages and opportunities for career advancement. If you are self-motivated and eager to contribute to exciting projects, this position is perfect for you.

Benefits

Comprehensive health benefits

Dental benefits

Continuous training opportunities

Career advancement potential

Excellent work-life balance

Qualifications

• Experience in a construction project environment is essential.
• Strong organizational abilities and self-motivation are key.

Responsibilities

• Prepare and submit periodic project reports as required.
• Maintain organized project files and support document management.
• Coordinate travel arrangements for project personnel.

Skills

Administrative Support

Time Management

Communication Skills

Document Management

Proficiency in MS Word

Proficiency in MS Excel

Project Management Software

Education

2+ years in Administrative Role

Tools

MS Word

MS Excel

Project Management Software

Job description

Company Overview

IDL Projects Inc. (IDL) is a dynamic and rapidly growing general contracting company that delivers a wide range of construction services across Canada and internationally. We are recognized as a go-to solutions provider in sectors including civil infrastructure, commercial, residential, public and institutional, industrial, energy, mining, and safety services. Our commitment to safety is unparalleled, reflected in industry-leading safety statistics and a company-wide dedication to safety excellence.

Company Overview

IDL Projects Inc. (IDL) is a dynamic and rapidly growing general contracting company that delivers a wide range of construction services across Canada and internationally. We are recognized as a go-to solutions provider in sectors including civil infrastructure, commercial, residential, public and institutional, industrial, energy, mining, and safety services. Our commitment to safety is unparalleled, reflected in industry-leading safety statistics and a company-wide dedication to safety excellence.

Position Summary

The Project Administrator plays a crucial role in supporting the Project Management team by handling various administrative and clerical tasks while maintaining confidentiality. Responsibilities include scheduling, timekeeping, reporting, travel coordination, and document management. The Project Administrator will also serve as a point of contact for client inquiries, providing assistance and information as per established procedures. Experience in a construction site office setting and proficiency in computer applications are essential.

Key Responsibilities:

• Prepare and submit periodic project reports as required
• Maintain organized and accurate project files, ensuring document integrity
• Support Project Management with document management, including bills of lading, vendor invoices, and timesheets
• Coordinate travel arrangements for project personnel
• Collaborate with head office departments such as Accounts Payable and Accounts Receivable
• Assist Project Management with purchasing activities
• Act as a liaison with project stakeholders, including Owners, Engineers, and other key personnel
• Design and maintain project tracking and scheduling documentation
• Crosstrain on additional administrative tasks to provide backup support
• Perform general clerical duties as needed
  
  

Qualifications

• Minimum of 2 years of progressive experience in an administrative role within a construction project environment
• Proficiency in MS Word, Excel, and project management software
• Strong written and verbal communication skills, with excellent organizational abilities
• Self-motivated and capable of working with minimal supervision; ability to motivate and oversee junior administrative staff
• Exceptional time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
  
  

Benefits Of Working With IDL

At IDL, we foster a positive and safe work environment where our employees are treated as part of a supportive work family built on respect, camaraderie, and balance. Our core purpose, "Think Different, Build Better," and our core values—"Take Care of Each Other," "Be Innovative," "Build Great Things," and "Have Fun"—guide our workplace culture.

Compensation And Benefits

• Competitive wages based on experience
• Comprehensive health and dental benefits
• Continuous training and development opportunities
• Potential for career advancement
• Excellent work-life balance
  
  

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Internet Publishing

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