Project Administrator

WSP; Port Hope; On-site; CAD 50,000 - 70,000; Full time

Job summary

WSP is seeking a Project Administrator for their Port Hope/Whitby team. This role involves managing project documentation and administrative tasks for the Port Hope Area Initiative, supporting environmental management projects across Ontario. Candidates with a minimum of 3 years experience in administration and strong MS Office skills are encouraged to apply.

Benefits

Flexible work options

Comprehensive benefits

Employee wellness platform

Qualifications

• Minimum 3 years’ experience in an Administration or Document Control role.
• Familiar with construction document control and contract administration.
• Eligible for Reliability status CNL security clearance.

Responsibilities

• Manage document workflows and formatting.
• Prime contact for project documentation and quality verification.
• Assist with compilation and issuance of project reports.

Skills

Document Control

MS Office Skills

Communication

Organizational Skills

Education

High School Diploma

Post-secondary education

Job description

The Opportunity:

WSP is looking for Project Administratorto join our Port Hope/Whitby team. You will assist with project team by managing document workflows, formatting of documents, maintaining document matrices and logs and being a prime point of contact for documentation related matters.

This opportunity is to join the WSP team responsible for the execution and construction of the Port Hope Area Initiative (PHAI). The PHAI represents the federal government’s response to the community-requested solution for the cleanup and local, long-term, safe management of historic low-level radioactive waste in the municipalities of Port Hope and Clarington. In addition, the role also provides opportunities to assist with other environmental management projects across Ontario.

Please note we will consider candidates based in various locations throughout Canada, but this opportunity is based at the project site inPort Hope and/or Whitby, Ontariounder a one-year contract with the possibility of extension.

Why WSP?

• We value and are committed to upholding a culture of Inclusionand Belonging
• A Canadiansuccess story - we're proudto wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhancethe world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstandingcareer opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to yourideas and trying new things.
• A phenomenal collaborativeculture and a workforce filled with genuinely good peoplewho are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Perform MS Suite processing, and formatting of various documents (memos, plans, minutes, reports) in accordance with company standards or as specified by projects.
• Prime contact for project documentation, format and content, including editing and final quality verification documents.
• Track and issue documents through their review and approval cycles
• Assist with compilation, formatting and issuance of daily, weekly and monthly deliverables and reports.
• Maintain and update Project Plans, Procedures, Instructions and Forms by performing revisions and updates.
• Prepare and maintain databases and logs as required by the project.
• Liaise with internal team, clients and subcontractor counterparts on document control tracking and issues.
• Perform administration and maintenance of shared workspaces (eg. Procore, Sharepoint, Project Drives), and other document control systems as required.
• Maintaining project files and internal and external reporting requirements.
• Providing administrative assistance to the project team, as required.
• Scheduling and attending meetings, recording and generating minutes.

What you'll bring to WSP:

• Minimum 3 years’ experience in an Administration or Document Control role
• High School Diploma or post-secondary education
• Advanced computer and word processing skills using MS Office applications
• Familiar with construction document control and contract administration processes, procedures, and requirements.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent organizational and prioritizing skills with the ability to multi-task and work under the pressure of constant deadlines.
• Exhibit an extremely high level of professionalism and superior attention to details.
• Energetic, self-motivated and quick to learn with a focus on continuous improvement.
• Must be eligible for Reliability status CNL security clearance (individual must have 3 full years of verifiable history in Canada, USA, UK, New Zealand and/or Australia).