Project Administrator

PEI College of Family Physicians; Charlottetown; On-site; CAD 4,000 - 5,000; Part time

Job summary

PEI College of Family Physicians is seeking a Project Administrator (0.1 FTE) to provide administrative and logistical support for the Province-Wide Small Group CME and Peer Support Program for Family Physicians in Prince Edward Island.

Working with the Physician Project Lead and facilitator network, you will coordinate scheduling, maintain records, assist with accreditation requirements, and support communications with physicians and partners while handling onboarding, evaluations, and budget

Qualifications

• Experience in program administration and project coordination.
• Strong organizational, communication, and time-management skills.
• Experience coordinating meetings, events, or educational programs.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Excel, and Word.
• Ability to work independently and maintain confidentiality information.
• Experience working with physicians, healthcare organizations, or professional associations is an asset.

Responsibilities

• Coordinate scheduling and logistics for small-group learning sessions across the province.
• Support meeting planning, room bookings, catering arrangements, and distribution of educational materials.
• Maintain participant, facilitator, and attendance records.
• Assist with Mainpro accreditation requirements and tracking of continuing professional development activities.
• Coordinate communications with participating physicians, facilitators, the PEI College of Family Physicians, and external partners.
• Support recruitment and onboarding of participants and facilitators.
• Collect, organize, and compile program evaluation data and participant feedback.
• Assist with financial tracking, processing facilitator stipends, and budget monitoring.
• Support reporting requirements for funders and project partners.
• Maintain project documentation, policies, and administrative procedures.
• Provide administrative support to the physician planning committee and project governance activities.

Skills

Organization

Communication

Time management

Independent work

Confidentiality

Healthcare experience

Education

PMP Certification

Red Seal Sheet Metal Worker

Tools

Microsoft 365

Outlook

Excel

Teams

Word

Job description

Project Administrator (0.1 FTE)

The Project Administrator provides administrative and logistical support for the Province-Wide Small Group CME and Peer Support Program for Family Physicians in Prince Edward Island. Working closely with the Physician Project Lead and facilitator network, the Administrator supports the coordination, delivery, evaluation, and ongoing operation of the program.

Key Responsibilities

• Coordinate scheduling and logistics for small-group learning sessions across the province.
• Support meeting planning, room bookings, catering arrangements, and distribution of educational materials.
• Maintain participant, facilitator, and attendance records.
• Assist with Mainpro accreditation requirements and tracking of continuing professional development activities.
• Coordinate communications with participating physicians, facilitators, the PEI College of Family Physicians, and external partners.
• Support recruitment and onboarding of participants and facilitators.
• Collect, organize, and compile program evaluation data and participant feedback.
• Assist with financial tracking, processing facilitator stipends, and budget monitoring.
• Support reporting requirements for funders and project partners.
• Maintain project documentation, policies, and administrative procedures.
• Provide administrative support to the physician planning committee and project governance activities.

Qualifications

• Experience in program administration and project coordination
• Strong organizational, communication, and time-management skills.
• Experience coordinating meetings, events, or educational programs.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Excel, and Word.
• Ability to work independently and maintain confidential information.
• Experience working with physicians, healthcare organizations, or professional associations is an asset.

Reporting Relationship

• Reports to the Physician Project Lead and works closely with the PEI College of Family Physicians.

Tagged as: 13100

Essential Skills:

• Adaptability
• Computer Use
• Oral Communication
• Working with Others

Soft Skills:

• Attention to Detail
• Confidence
• Dependability
• Effective Communication

Hard Skills:

• Administrative Services
• Data Entry
• Education Services

Digital Skills:

• Content Marketing
• Cybersecurity
• Database Management
• Email Marketing

Certifications:

• Project Management Professional (PMP)
• Sheet Metal Worker (Red Seal)

Languages:

• English