Project Administrator

Turtle Island Staffing; Canada; On-site; CAD 50,000 - 70,000; Full time

Job summary

A staffing agency is seeking a Project Administrator with at least 3 years of experience in project administration within a government or PMO environment. The ideal candidate will hold a relevant degree and demonstrate advanced skills in Microsoft Office and document management systems. Responsibilities include administrative support, managing documentation, and assisting project managers.

Qualifications

• 3+ years of project administration experience in a government or PMO environment.
• Proficiency in a document management system like SharePoint or GCDocs.
• Experience with Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Assist project management and data processing professionals.
• Provide administrative support to the Program Office.
• Maintain Program Office documentation.

Skills

Project Administration Experience

Document Management Systems

Advanced proficiency in Microsoft Office Suite

Administrative Support

Education

Degree from a Canadian post-secondary institution

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Responsibilities

• Assist project management, data processing professionals and end users in simple routine tasks;
• Provide administrative and technical support of a clerical nature as required to the Program Office;
• Maintain Program Office documentation and application/system libraries;
• Use computer tools, aids, system control languages on PCs, minis, or mainframes to perform work;
• Perform other tasks related to the Project Administrator category as needed.

3 references required — they must be included in your submission.

Mandatory criteria

1. M1 — Project Administration Experience in Government or PMO Environment
   The proposed resource must have a minimum of 3 years’ experience within the past 5 years providing project administration support in a federal government department, Crown corporation, or Project Management Office (PMO) environment.
   • Experience must include:
   • Maintaining and organizing project/program documentation and libraries.
   • Providing administrative and clerical support to project managers or technical/IT teams.

   Supplier must provide a résumé and at least one project example demonstrating this experience in a government or PMO context.

2. M2 — Education Requirement
   The proposed resource must hold a degree from a recognized Canadian post-secondary institution, or a degree recognized as equivalent by a Canadian credential assessment agency.
3. M3 — Proficiency with Document Management Systems
   The proposed resource must have a minimum of 3 years’ experience within the past 5 years using a document or records management system (e.g., SharePoint, Confluence, GCDocs, or equivalent) to maintain and organize project or program documentation.
   Supplier must identify the system(s) used, years of experience, and the project context.
4. M4 — Proficiency with Office Productivity and Document Tools
   The proposed resource must have demonstrated advanced proficiency within the past 5 years using:
   • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to produce professional documentation, reports, and presentations in a project or program environment, and
   • Adobe Acrobat (or equivalent) to edit, compile, and manage PDF documents, including forms and secure files.

   Supplier must provide a description of tasks performed, tools used, and examples of deliverables produced.