Project Administrator - AOTH

Aecon; Kawartha Lakes; On-site; CAD 50,000 - 70,000; Full time

Job summary

Aecon Civil has a landmark heavy civil project in Kawartha Lakes and Barrie regions, Ontario. The Project Administrator will support operations across Ontario, reporting to the Security Officer, ACSO, and handling a range of complex administrative and information services tasks.

The role requires independent work, teamwork, and adherence to project policies. Key duties include maintaining project documentation, coordinating meetings, supporting procurement and finance in SAP, and assisting with

Qualifications

• 3-5 years minimum experience in administration or similar roles.
• Experience working in a project or construction environment is an asset.
• Proficient in MS Office applications in a Windows environment.
• Experience with SAP is considered an asset.
• Must handle sensitive information confidentially.
• Must be able to stand/walk for long periods.
• Strong communication, planning and organizational skills.
• Ability to prioritize tasks and work with timelines.

Responsibilities

• Performs administrative duties for job sites, ensuring documentation is maintained per Aecon and project standards.
• Supports ordering and assignment of IT equipment (laptops, phones, printers).
• Prepare and maintain meeting minutes and records of project communications and reports.
• Support procurement and finance processes, including requisitions in SAP.
• Learn, interpret, and apply organizational policies and regulations.
• Establish and dismantle site offices as required.
• Maintain appointment schedules and arrange meetings.
• Prepare courier and fax material; arrange travel.
• Schedule events, meetings, conferences, and dinners.
• Suggest and implement improved administrative methods and systems.
• Order office supplies and promotional items; manage resources and vacation schedules.
• Prepare and edit PowerPoint presentations and org charts.
• Assist staff with office duties; support project cost maintenance.

Tools

MS Office

SAP

Job description

Aecon Civil is a recognized leader in the market, backed by strong self perform capabilities and deep local expertise.We play a key role in building and enhancing infrastructure across Canada, the

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint, improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large scale site development. The project is a landmark heavy civil infrastructure project in Ontario's Kawartha Lakes and Barrie regions. As a key part of the Arctic Over the Horizon Radar Program, the project includes significant on-site and off-site material movement activities, extensive earthworks, deep and shallow foundation construction, structural concrete works, and the delivery of multiple buildings and supporting infrastructure. As part of this project, Aecon's Civil team is advancing nation-building infrastructure through a strategic partnership with Pomerleau and Stantec. Delivered through a collaborative Integrated Project Delivery model, an Aecon-led joint venture is responsible for project delivery. This is an exciting opportunity to be part of a high-profile project from early planning through completion and delivering lasting infrastructure that will make a meaningful impact for future generations. The Project Administrator supporting operations across Ontario's Kawartha Lakes and Barrie regions will report to the Security Officer, ACSO and is responsible for performing a variety of complex administrative facilities and information services related tasks, as well as general administrative support. This role requires a thorough knowledge of company and project policies and procedures. This position requires the ability to work independently and as part of a team, exercising judgement and initiative, and may be required to provide support for several departments.

What You'll Do Here:

• Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
• Supports the ordering and assignment of IT equipment, including laptops, phones, and printers.
• Prepare and maintain accurate meeting minutes and organized records of project communications, meeting logs, and reports.
• Support procurement and finance processes, including creation and tracking of requisitions and related documentation in SAP.
• Learns, interprets, and applies organizational policies, rules, and regulations.
• Establishes and dismantles site offices as required.
• Maintain appointment schedules, calendars, and arrange meetings.
• Prepare courier and fax material.
• Make travel arrangements.
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Order office supplies and promotional items for the project.
• Maintain resource and vacation schedules.
• Prepare and edit PowerPoint presentations and organizational charts.
• Assist other staff in office duties as required.
• Support maintaining project costs within budget.

What You Bring to the Team:

• 3-5 years minimum experience in administration or similar roles.
• Experience working in a project or construction environment is considered an asset.
• Proficient in MS Office applications in an MS Windows environment.
• Experience with SAP is considered an asset.
• Must be able to deal with sensitive issues in a confidential manner.
• Must be comfortable standing and walking for long periods of time.
• Strong communication skills, dealing tactfully with employees, visitors, and customers.
• Great problem-solving, planning, and organizational skills.
• Ability to prioritize tasks and work with timelines.
• Must be comfortable working on-site and in the office.

Reason for Vacancy: New The expected pay range for this role is $50,000 - $70,000 per year. Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.