Project Administrative Specialist – Community Programs

Newcomer-Women; Toronto; On-site; CAD 41,000 - 50,000; Full time

Job summary

Newcomer Women's Services Toronto is seeking a Project Administrative Support Assistant to provide administrative, logistical and data-entry support for a multi-stakeholder systems change project. The role supports meetings, outreach, recruitment, events, research and reporting.

The assistant collaborates with the Project Coordinator to ensure activities are organized, records are accurate, and deadlines are met in a full-time, in-person North York location.

Qualifications

• Post-secondary education or training in office administration, business administration, project administration or a related field.
• Two (2) or more years of administrative or project support experience.
• Strong organizational, communication and time-management skills.

Responsibilities

• Serve as the first point of contact for project inquiries and direct stakeholders to the appropriate team member.
• Manage front-desk and reception functions including greeting visitors and coordinating appointments.
• Provide administrative support to the project team.
• Schedule meetings, workshops and conferences and prepare materials.
• Coordinate event logistics including venues, virtual platforms and catering.
• Enter, organize and verify project data and maintain records.

Skills

Administrative experience

Project support

Organizational skills

Communication skills

Time management

MS Office

Data-entry

Education

Post-secondary education in office administration or related field

Tools

Microsoft Office Suite

Job description

Newcomer Women's Services Toronto is seeking a Project Administrative Support Assistant to provide administrative, logistical and data-entry support for a multi-stakeholder systems change project. The role supports meetings, outreach, recruitment, events, research and reporting.

The assistant collaborates with the Project Coordinator to ensure activities are organized, records are accurate, and deadlines are met in a full-time, in-person North York location.