Program Specialist (Part-time, Continuing)

University of Lethbridge; Lethbridge; On-site; CAD 57,000 - 71,000; Part time

Job summary

The University of Lethbridge in Lethbridge, Alberta, invites applications for a part-time Program Specialist (0.833 FTE) in the Faculty of Fine Arts. The role provides senior administrative leadership for undergraduate and graduate programs across BFA, BMus, BA and MFA programs, ensuring high-quality student services.

You will design and coordinate systems for student data, admissions, advising, and curriculum governance, while supervising timelines, budgets, and program updates to support

Qualifications

• Bachelor’s degree in a related field required; Master’s degree preferred.
• Experience in higher education administration, graduate program management, or student advising.
• Demonstrated experience developing or managing systems for tracking information (e.g., student data, projects, workflows, or events)
• Strong knowledge of university policies, graduate studies processes, and external accreditation requirements.
• Experience working with Microsoft Office Suite. Advanced proficiency in Excel, including the ability to organize, analyze, and report on data, is strongly preferred.
• Experience coordinating events, programs, or initiatives, ideally in support of students or academic programs
• Proven ability to manage multiple processes simultaneously and improve workflows
• Experience in project management or process improvement, including building new tools, templates, or systems, is an asset
• Excellent communication (oral and written), organizational, and interpersonal skills.
• Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.

Responsibilities

• Developing and maintaining systems for tracking graduate student progression, milestones, and program data
• Supporting and coordinating graduate student initiatives and events (e.g., orientations, professional development, showcases, and milestone-based programming) that enhance student engagement, belonging, and overall experience
• Designing workflows and tools to improve efficiency, communication, and student support
• Ensuring data integrity and consistency across systems related to admissions, advising, and academic records

Skills

Excellent communication

Organizational skills

Interpersonal skills

Independent work

Data analysis

Education

Bachelor’s degree

Master’s degree

Tools

CRM systems

Admit

Excel

Office Suite

Job description

Program Specialist (Part-time, Continuing)

Job Title Program Specialist (Part-time, Continuing)

About the University

At the University of Lethbridge, we speak in perspectives.
We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people.
Together, we transform lives and communities.

The University of Lethbridge Faculty of Fine Arts is welcoming applications for a continuing 0.833 FTE Program Specialist. This position works approximately 28 hours per week.
Under the direction of the Assistant Dean of Student Program Services, Faculty of Fine Arts, the Program Specialist provides senior administrative leadership for undergraduate and graduate program operations in the Faculty of Fine Arts, including over 25 undergraduate program pathways in the Fine Arts’ Bachelor of Fine Arts ( BFA ) Bachelor of Music (BMus.), Bachelor of Arts (BA) as well as 6 different graduate programs including the Master of Fine Arts ( MFA ), Master of Music (MMus.) and M.A.
The Program Specialist plays a central role in designing, coordinating, and improving systems that support the undergraduate and graduate student experience in the Faculty of Fine Arts and assistance with undergraduate advising functions. Equally, the role serves as a key point of contact for students, ensuring a responsive, supportive, and high-quality service experience that contributes to student success. The role provides high-level program management, student advising, financial oversight, and strategic support to ensure an excellent student experience from initial start to graduation.
The role manages complex academic processes and systems across the full student lifecycle, from recruitment and admissions through to graduation, and ensures compliance with institutional and external regulations, data integrity, and consistency of academic records while supporting curriculum governance (tracking curriculum changes, coordinating approvals, and managing calendar and program updates), student advising, and financial operations with a strong emphasis on clear communication, timely support, and student-centered service delivery to ensure an excellent student experience.
In addition, the Program Specialist is responsible for:

• Developing and maintaining systems for tracking graduate student progression, milestones, and program data
• Supporting and coordinating graduate student initiatives and events (e.g., orientations, professional development, showcases, and milestone-based programming) that enhance student engagement, belonging, and overall experience
• Designing workflows and tools to improve efficiency, communication, and student support
• Ensuring data integrity and consistency across systems related to admissions, advising, and academic records

The role requires a high degree of initiative and systems thinking. The Program Specialist is expected not only to administer processes, but to identify gaps, implement improvements, and build sustainable administrative and student support structures, while delivering a high standard of student service and acting as a trusted, approachable resource for both undergraduate and graduate students.

Position Qualifications

Requirements:

• Bachelor’s degree in a related field required; Master’s degree preferred.
• Experience in higher education administration, graduate program management, or student advising.
• Demonstrated experience developing or managing systems for tracking information (e.g., student data, projects, workflows, or events)
• Strong knowledge of university policies, graduate studies processes, and external accreditation requirements.
• Experience working with Microsoft Office Suite. Advanced proficiency in Excel, including the ability to organize, analyze, and report on data, is strongly preferred.
• Experience coordinating events, programs, or initiatives, ideally in support of students or academic programs
• Proven ability to manage multiple processes simultaneously and improve workflows
• Experience in project management or process improvement, including building new tools, templates, or systems, is an asset
• Excellent communication (oral and written), organizational, and interpersonal skills.
• Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.

Assets:

• Strong technical skills with CRM systems, admissions software (Admit) and Ability to analyze complex data, manage budgets, and prepare reports.

Starting Salary Range (at 1.0 FTE)

Starting Salary Range (at 1.0 FTE) $5,126.00 - $5,732.00 monthly

Full Salary Range (at 1.0 FTE)

Full Salary Range (at 1.0 FTE) $5,126.00 - $6,337.00 monthly (AUPE - Grade 10)

Campus

Campus Lethbridge

Employment Group

Employment Group AUPE

Position Category

Position Category Other

Open Date

Open Date 09/03/2026

Close Date

Close Date 09/20/2026

Open Until Filled No

Desired Start Date

Desired Start Date 10/05/2026

Position End Date (if temporary)

Special Instructions to Applicants

Employment Equity

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.
The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [e-mail] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.

Supplemental Questions

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