Program Coordinator I

Western University; London; On-site; CAD 55,000 - 74,000; Full time

Job summary

Western University is seeking a Program Coordinator (Undergraduate) for the Department of Family Medicine. This 18-month, full-time contract supports the undergraduate program, handling inquiries, admissions information, and event logistics.

The role involves coordinating recruitment, course evaluations, and examinations, while updating program websites and guiding trainees and faculty. Strong communication and organizational abilities are essential.

Qualifications

• 3-year Community College Diploma in Business Administration required.
• Bachelor’s degree preferred.
• 2-years of experience working in a medical academic setting working closely with students required.
• Strong organizational skills and ability to manage multiple tasks under deadlines.
• Excellent verbal and written communication with a professional demeanor.

Responsibilities

• Coordinate and support the Undergraduate Program within the Department of Family Medicine.
• Serve as a point of contact for inquiries and guide applicants and students through processes.
• Coordinate recruitment logistics and events to support program growth and student intake.
• Maintain and update program websites and collaborate with faculty and staff.

Skills

Multi-tasking

Organizational skills

Communication skills

Problem solving

Teamwork

Attention to detail

Interpersonal skills

Analytical skills

Microsoft Office

Education

Diploma in Business Administration

Bachelor's degree preferred

Job description

Classification & Regular Hours

Hours per Week: 35

Level: O

Please note, this is an 18-month temporary full-time contract opportunity covering a leave of absence.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Family Medicine specializes in training comprehensive family physicians and future leaders in family medicine. This is done through a highly adaptable program that includes tailor-made curriculum and educational programs for residents.

Responsibilities

The Program Coordinator (Undergraduate) coordinates and supports many aspects of the Undergraduate Program in the Department of Family Medicine, ensuring adherence to program standards. The role will provide a point of contact for inquiries and will provide information to current and prospective students regarding application and admission processes, orientation, program eligibility, program progression, course selection, examinations and graduation requirements. The Program Coordinator will act as a resource for faculty members, current and prospective students, providing guidance in response to inquiries and referrals to other individuals or resources as required. The role coordinates recruitment logistics and processes to recruit medical students into the postgraduate program, which is crucial to the Department maintaining a large percentage of medical students; coordinates logistics for large special events, course evaluation processes and examinations; and maintains and updates program websites.

Qualifications

Education:

• 3-year Community College Diploma in Business Administration required
• Bachelor’s degree preferred

Experience:

• 2-years of experience working in a medical academic setting working closely with students required

Knowledge, Skills & Abilities:

• Self-motivated multi-tasker with strong organizational skills
• Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters
• Strong record of teamwork with the motivation and ability to work independently with little supervision
• Knowledge of Western policies and procedures preferred
• Working knowledge of undergraduate medical education policies and procedures (including medical education, curriculum, accreditation and licensing bodies) preferred
• Excellent verbal and written communication skills and confidence dealing with all levels of an organization
• Demonstrated ability to manage multiple activities on a daily basis with strict deadlines
• Professional manner, tact, diplomacy and discretion in dealing with internal and external clients
• Demonstrated ability to take initiative and follow through on work assignmentsExcellent interpersonal skills with the ability to provide a supportive and friendly environment for trainees
• Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
• Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
• Personable and courteous in working relationships with colleagues, faculty members, students and the public
• Strong mathematical and analytical skills to complete accurate calculations
• Intermediate proficiency required in Microsoft Office Suite

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.