Program Coordinator, Government Relations

CWB Group; Montreal; Remote; CAD 55,000 - 70,000; Full time

Job summary

The CWB Group is seeking a Program Coordinator who will play a vital role in the Government Relations team. This position involves project administration, relationship management, and ensuring streamlined communication across multiple initiatives. Ideal candidates will possess a university degree and relevant experience in program coordination within not-for-profit settings. This remote role offers flexibility and opportunities for career growth within a diverse and inclusive workplace.

Qualifications

• 3-5 years of project coordination experience.
• Background in not-for-profit program administration.
• Experience with government funding agreements.

Responsibilities

• Coordinate day-to-day administrative and operational functions.
• Monitor project milestones and prepare progress reports.
• Support internal and external communications for projects.

Skills

Strong communication skills

Time management

Organizational skills

Proficiency in data analysis

Ability to manage multiple priorities

Education

University degree in public administration, business, or related field

Post-Secondary Education

Tools

Microsoft Office

Job description

Compensation Band: 3

Compensation Range: $55,570 - $69,463 per year

Your expertise shapes our business

At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact.

Our commitment to Diversity, Equity and Inclusion (DEI)

The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.

Work with us and achieve your career goals

For almost 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.

What To Expect

This position facilitates team communication, maintains project documentation, supports government reporting, and tracks progress across cross-functional initiatives. This role plays a vital part in ensuring projects remain on track, contributing to the overall success of the Government Relations team.

The Program Coordinator position is a key support role within the Government Relations department, responsible for coordinating day-to-day administrative, reporting, and operational functions across multiple projects and programs. This position works closely with Program Managers to ensure that project deliverables, timeline, budget, and stakeholder communications are executed effectively.

This Includes

Project Coordination & Administration

• Undertake day-to-day tasks associated with program operations, including workflow, administration, managing incoming inquiries and reporting.
• Monitor project/program milestones to ensure timelines are met. Identify and recommend proactive corrective actions when required to Project Manager(s).
• Prepare drafts of government and internal progress reports in accordance with funding agreement guidelines, ensuring timely submission.
• Monitoring the costs, budget progress, and quality of a project. Reporting any discrepancies to Project Manager and Manager, Business Development & Program Management.
• Support program planning and execution by coordinating logistics, gathering input from stakeholders, assisting with research and documentation, and ensuring alignment across business units.
• Coordinate internal resources, contractors, and external vendors as required for successful execution of various programs.
• Support coordination of internal and external communications to support the project(s) and programs.
• Support change management and continuous improvement initiatives by facilitating team discussions, gathering input, identifying opportunities and coordinating implementations across program areas.
• Collect project data, outcomes, and evaluation for reporting.
  
  

Relationship Management

• Build and establish a broad communications plan with key stakeholders to ensure ongoing support, feedback, knowledge, and outcomes are shared throughout the life cycle of the project in collaboration with Project Manager.
• Attend internal/external meetings and conferences and liaise with regulatory authorities when required.
• Arrange monthly and quarterly meetings with all internal/ external stakeholders to support the project, focusing on data collection to support project reporting, progress, and continuous improvement.
• Communicate program statistics and accomplishments with Project Managers to inform internal/ external stakeholders on project status and to facilitate key messaging for press releases and communication plans.
• Recognize milestone achievements, celebrate, and share achievements with the team and stakeholders.
  
  

Other Duties

• Support the drafting and editing of internal presentations, proposals, or communication materials.
• Coordinate logistics for virtual and in-person stakeholder meetings, events, or site visits.
• Support coordination of cross-functional workstreams (e.g., communications, training partners, contractors).
• Participate in special projects as needed.
  
  

In this position, you will report to the Manager, Business Development and Program Management and will work out of their home office, travel will be required from time to time. CWB has adopted a remote-first working model, where employees will work from their home office, servicing the client within their specified areas either remotely or in person. We are embracing radical flexibility, where employees are encouraged to work a schedule that works best for them, their team, and their clients.

What You Bring To The Table

• University degree in public administration, business, or related field
• Post-Secondary Education
• Background in not-for-profit program administration
• 3-5 years progressive project coordination experience
• Demonstrate experience with the full project lifecycle
• Strong communication skills
• Proficiency in collecting, interpreting, and analyzing diverse data
• Ability to work with minimal supervision
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple competing priorities
• Background in industry, preferably in welding, construction, or engineering is an asset
• Experience working with government and third-party funding agreements
• Proficiency in Microsoft Office products
• Able to effectively deal with inquiries and concerns from all levels of staff
• Strong financial knowledge including project budgeting, financial tracking and reporting
  
  

Additional Requirements

• This is a remote, work from home position
• Travel within and outside of Canada may be occasionally necessary. The employee is required to arrange for standard travel documents such as visas and passports as part of their employment requirement. Reimbursement for expenses obtained for more complex travel documentation will be provided by CWB upon prior approval from the manager
  
  

The Following Qualifications Are Considered Assets

• Bilingualism in English and French
  
  

Accommodation

The CWB Group is committed to providing accommodation to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us when applying and we will work with you to meet your needs. We welcome applications from all qualified individuals; however, only those under consideration will be contacted. Apply today!

Note: CWB does not presently use Artificial Intelligence (AI) in our recruitment and selection processes.