Program Coordinator

The Hospital for Sick Children; Toronto; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Staff Health & Well-being

Equity & Inclusion

Impactful work

Job summary

The Hospital for Sick Children (SickKids) is seeking a dynamic Program Coordinator to join the Precision Child Health Office and Office of Clinical Research. You will collaborate with senior leaders to manage calendars, information, goals, and events while supporting executive-level committees.

The role emphasizes nimbleness, technology comfort, and the use of Microsoft 365 and AI tools to enhance workflows.

Qualifications

• Post-secondary degree/diploma in administration, health policy, public health or health planning.
• 2–3 years of experience administratively supporting and coordinating programs and projects.
• Experience in academic, research, pharmaceutical, healthcare, or related organizations.
• Proven track record of managing projects and events.

Responsibilities

• Calendar and meeting coordination for committees, teams, and projects.
• Maintain executive committee workplans and records, document discussions and decisions, track action items.
• Information management including SharePoint administration and document management.
• Goal tracking and reporting for OKRs and KPIs; support development of reports and presentations.
• Event coordination for workshops, speaker series, symposia, and related activities.
• Prepare initial drafts of presentations and written materials and translate complex ideas into clear narratives.
• Support additional ad hoc priorities as they emerge.

Skills

Organized

Coordination

Project management

Communication

Presentation skills

Microsoft 365

SharePoint

AI tools

Budget tracking

OKRs

Education

Post-secondary degree/diploma in related field

Tools

Outlook

Excel

PowerPoint

Job description

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

In support of the SickKids 2030 Strategy, the Precision Child Health (PCH) Office and Office of Clinical Research are seeking a dynamic Program Coordinator to join their teams. Reporting to the Executive Director, Precision Child Health and Clinical Research Transformation, the Program Coordinator will work closely with the broader leadership of both portfolios; including operational, clinical, and scientific leaders.

The Program Coordinator will provide essential organizational scaffolding across both teams, including calendar management and scheduling, information management, goal and key performance indicator tracking, event coordination, and support for the full lifecycle of executive level committees through scheduling, work plan management, meeting documentation, action tracking, and follow-up.

We are looking for someone who is nimble, curious, confident with technology, and eager to lean into new opportunities. The successful candidate will use Microsoft 365 and emerging artificial intelligence tools, including Microsoft Copilot, to support effective ways of working. The role provides a unique opportunity to learn from diverse leaders and contribute to transformation work across SickKids.

Here Is What You'll Get To Do

• Calendar and Meeting Coordination: Manage calendars and coordinate committee, team, and project meetings; including scheduling, email communications, and follow-up.
• Committee Support: Maintain executive committee workplans and records, document discussions and decisions, track action items, and support committees throughout their lifecycle.
• Information Management: Maintain SharePoint administration, document management, and the organization of information and team resources.
• Goal Tracking and Reporting: Maintain data related to goals (OKRs) and key performance indicators. Including consolidating information, monitor progress, and supporting the development of reports and presentations.
• Event Coordination: Support the planning and coordination of workshops, speaker series, symposia, and other events.
• Presentation and Written Materials: Prepare initial drafts of presentations and written materials by gathering and synthesizing information, organizing content, and translating complex ideas into clear, concise, and audience-appropriate narratives.
• Other Duties: The Program Coordinator will use their flexibility and adaptability to support additional ad hoc priorities as they emerge.

Qualifications

Here is What You'll Need:

• Completion of a post-secondary degree/diploma in a related field (administration, health policy, public health, health planning).
• 2-3 years of experience administratively supporting and coordinating programs and projects.
• Experience working in an academic, research, pharmaceutical, healthcare, or other relevant organizations.
• Proven track record of managing projects and events.

Skills

• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong coordination and project management skills.
• Demonstrated ability to manage calendars, scheduling, meetings, committees, and events.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to synthesize information into clear presentations and written materials.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and SharePoint; familiarity with artificial intelligence tools is an asset.
• Comfortable tracking workplans, goals, key performance indicators, and budgets. Exposure to Objective and Key Results framework is an asset
• Self-motivated, adaptable, curious, and able to work independently and across multidisciplinary teams.
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives.
• Research/ Hospital administration experience is an asset.
• Experience in supporting corporate governance is an assets.

Here's What You'll Love

• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion. The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

Employment type

• 35 hours per week
• 2 years Temporary Contract with Modified Benefits
• Hybrid

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.