Program Assistant

Lethbridge Polytechnic; Lethbridge; Sur place; CAD 45 000 - 55 000; Plein temps

Résumé du poste

Lethbridge Polytechnic invites applications for a Program Assistant who will support the Centre for Health and Wellness, working closely with staff, Program Chairs, Practice Coordinators, and students in a collaborative environment.

You will provide administrative support, organize meetings, input program data, respond to inquiries, and maintain records. The role emphasizes a respectful, inclusive culture and strong teamwork within a supportive campus community.

Qualifications

• Two-year diploma in a related field; combination of education and experience will be considered.
• Exceptional time management, organization, planning, communication, priority-setting skills, and sound judgment are required.
• Advanced technical skills including online collaboration tools, word processing, spreadsheet and database software, internet and email, and other office equipment.
• Excellent communication and interpersonal skills.
• Flexibility to work within a variety of areas, both independently and in a team environment.
• Demonstrates a consistent history of respectful, professional, and collaborative engagement with colleagues and teams, with a clear commitment to fostering a positive and inclusive workplace culture.

Responsabilités

• Provide administrative support for multiple academic programs by connecting with Program Chairs, Practice Coordinators, Associate Deans, Academic Coordinator, faculty, and other staff.
• Organize meetings in Microsoft Outlook, prepare agendas, take minutes, and manage logistics as requested by the chair.
• Accurately input data related to timetables, marketing requests, human resources, and budgets.
• Respond to student inquiries via phone and email.
• Liaise with other Polytechnic departments to provide consistent and efficient student and staff support.
• Maintain student records and program documents, including distribution lists, purchase requisitions, office and lab supplies, room bookings, and course rosters.

Connaissances

Time management

Organization

Planning

Communication

Priority setting

Judgment

Interpersonal skills

Teamwork

Formation

Two-year diploma in a related field

Post-secondary environment knowledge

Outils

Online collaboration tools

Word processing

Spreadsheet software

Database software

Internet and email

Office equipment

Description du poste

Lethbridge Polytechnic is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact [e-mail]. Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Posting Details

Position Information

Job Title Program Assistant Appointment Type Full-time Continuing Position Dates Full-Time Continuing Hours per week/FTE 35 About the Position

The Centre for Health and Wellness invites applications for a Program Assistant who will play a pivotal role in supporting various programs and initiatives within our centre. As a Program Assistant, you will have the opportunity to make a meaningful impact while working in a supportive and collaborative environment. If you share our values of being caring, dedicated, and responsive and are passionate about playing a role in preparing learners and shaping communities, then this is the position for you!

Position Details

You’ll work closely with the Senior Administrative Assistant and a team of Program Assistants to support Program Chairs, Practice Coordinators, other employees in the centre, and our students.

Your Main Responsibilities Will Be To

• Provide administrative support for multiple academic programs by connecting closely with Program Chairs, Practice Coordinators, Associate Deans, Academic Coordinator, faculty, and other staff within the centre and across the institution.
• Organize meetings in Microsoft Outlook, prepare agendas, take minutes, and look after all meeting logistics as per the meeting chair’s request
• Accurately input data related to timetables, marketing requests, human resources, and budgets
• Respond to student inquiries via phone and email
• Liaise with other Polytechnic departments to provide consistent and efficient support to students and staff
• Maintain student records and program documents, including distribution lists, purchase requisitions, office and lab supplies, room bookings, and course rosters

Reporting to the Associate Dean of Allied Health, you will perform various tasks requiring well-developed verbal and written communication skills, assessment and analysis, critical thinking, time management, and problem-solving. You will also demonstrate strong interpersonal skills and the ability to work productively with all levels of employees. Those with strong customer service skills will excel in this role.

Required Qualifications

Required Qualifications:

• A two-year diploma in a related field – A combination of education and experience, will be considered
• Exceptional time management, organization, planning, communication, priority-setting skills, and the ability to exercise sound judgment are required
• Advanced technical skills are required, including online collaboration tools, word processing, spreadsheet and database software, internet and email, and other office equipment
• Excellent communication and interpersonal skills
• Flexibility to work within a variety of areas, both independently and in a team environment
• Demonstrates a consistent history of respectful, professional, and collaborative engagement with colleagues and teams, with a clear commitment to fostering a positive and inclusive workplace culture.

Preferred Qualifications

• Knowledge of a post-secondary environment and academic structure is preferred
• Preference may be given to candidates with demonstrated experience in the role

Salary AUPE Class Level 7 Step 2 $49,912.16 per annum Working Here

Culture of Care

A Culture of Care at Lethbridge Polytechnic embraces a workplace that both protects and empowers employees by creating an environment that promotes psychological, cultural and physical safety. All employees play an important role in building a safe and supportive campus dedicated to learning and growing.

Why choose Lethbridge and Lethbridge Polytechnic

Lethbridge Polytechnic is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning. We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Supplemental Questions

• * Please note: To be eligible for a continuing position, you must be a Canadian citizen or permanent resident. Are you a Canadian citizen or permanent resident?
• Yes
• No

Required Documents

• Cover Letter
• Resume