Program Assistant

Independent Living Services Simcoe County; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading organization in Ontario is seeking a Program Assistant for a full-time contract to provide essential administrative support. The role includes reception duties, maintaining various communication systems, and assisting with departmental operations, ideally suited for candidates with strong customer service skills and a high school diploma. This opportunity offers valuable experience in the nonprofit sector while supporting adults living with disabilities.

Qualifications

• High School Diploma required.
• Previous experience working with the public is essential.
• Strong organizational, planning, and time management skills.

Responsibilities

• Provides reception and administrative support services across departments.
• Participates in the completion of the annual client survey.
• Updates and distributes office and site phone & locations lists.

Skills

Customer service focus

Communication skills

Organizational skills

Comfort with technology

Multi-tasking ability

Education

High School Diploma

Job description

Program Assistant
Full-Time Contract (June 16^th2025 – August 22^nd2025) – 70 Hours Bi-Weekly

Our Values: Care and Compassion, Empowerment, Innovation, Respect and Inclusivity

Who we are:
ILS is an Ontario Health funded not for profit agency providing support and services to adults wishing to live independently in their homes. Through our programs and services, we are able to assist adults living with permanent physical disabilities and seniors aging at home lead independent, dignified, and productive lives.

What you would be doing:
Reporting to the Administrative Assistant and Executive Assistant to the Board, the Program Assistantprovides reception and administrative support services to the various departments within the Agency. Duties include but are not limited to:

Administrative Support:

• Reception duties - phone system maintenance/voicemail/greet walk-ins/provide general information and answer questions.
• Updates and distributes Office and Site phone & locations lists.
• Organizes meeting venues.
• Updating database information.
• Participation in the completion of the annual client survey.
• Distribution and coordination of mails outs.
• Other administrative tasks as needed.

Required Qualifications:

• High School Diploma.
• Previous experience working with the public.

The ideal candidate will possess:

• Demonstrated customer service focus.
• Excellent verbal and written communication skills.

• Strong organizational, planning and time management skills.

• Comfortability in using related equipment including technology.

• Ability to handle multiple tasks.

Total Compensation:
Pay: $20.00/hourly
Schedule:Monday-Friday 8:30am-4:30pm on-site at our Barrie location

In keeping with our continuing efforts towards greater representation, we welcome applicants with relevant lived experience and candidates with a broad reflection of identities including Black, Indigenous, People of Colour (BIPOC), 2SLGBTQI+, age, abilities and socioeconomic background.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), ILS provides accommodation, accessible formats, and communication supports at all stages of the hiring process. We ask applicants to make their needs known in advance by contacting [e-mail] or phoning [phone].

ILS offices are located in Simcoe County. We acknowledge that the land on which we work in is the traditional territory of the Anishinaabek Nation. The Wendat and the Haudenosaunee Nations have also walked on the territory over time. We acknowledge the enduring presence of Indigenous people and are grateful to have the opportunity to be present in the territory.

Please note, only successful candidates will be contacted.