Program Assistant

Ilssimcoe; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A non-profit agency in Ontario is seeking a full-time Program Assistant for a contract position from June to August 2025. The role involves providing administrative support, managing reception duties, and assisting various departments. Ideal candidates should have a High School Diploma, experience with the public, and strong communication and organizational skills.

Qualifications

• High School Diploma is required.
• Previous experience working with the public is needed.
• Demonstrated customer service focus and excellent communication skills.

Responsibilities

• Provides reception and administrative support to various departments.
• Duties include phone system maintenance, organizing meetings, and updating databases.
• Participates in completing the annual client survey.

Skills

Customer Service Focus

Communication Skills

Organization Skills

Time Management

Technology Use

Multi-tasking Ability

Education

High School Diploma

Job description

Program Assistant
Full-Time Contract (June 16^th2025 – August 22^nd2025) – 70 Hours Bi-Weekly

Our Values: Care and Compassion, Empowerment, Innovation, Respect and Inclusivity

Who we are:
ILS is an Ontario Health funded not for profit agency providing support and services to adults wishing to live independently in their homes. Through our programs and services, we are able to assist adults living with permanent physical disabilities and seniors aging at home lead independent, dignified, and productive lives.

What you would be doing:
Reporting to the Administrative Assistant and Executive Assistant to the Board, the Program Assistantprovides reception and administrative support services to the various departments within the Agency. Duties include but are not limited to:

Administrative Support:

• Reception duties - phone system maintenance/voicemail/greet walk-ins/provide general information and answer questions.
• Updates and distributes Office and Site phone & locations lists.
• Organizes meeting venues.
• Updating database information.
• Participation in the completion of the annual client survey.
• Distribution and coordination of mails outs.
• Other administrative tasks as needed.

Required Qualifications:

• High School Diploma.
• Previous experience working with the public.

The ideal candidate will possess:

• Demonstrated customer service focus.
• Excellent verbal and written communication skills.

• Strong organizational, planning and time management skills.

• Comfortability in using related equipment including technology.

• Ability to handle multiple tasks.

Total Compensation:
Pay: $20.00/hourly
Schedule:Monday-Friday 8:30am-4:30pm on-site at our Barrie location

In keeping with our continuing efforts towards greater representation, we welcome applicants with relevant lived experience and candidates with a broad reflection of identities including Black, Indigenous, People of Colour (BIPOC), 2SLGBTQI+, age, abilities and socioeconomic background.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), ILS provides accommodation, accessible formats, and communication supports at all stages of the hiring process. We ask applicants to make their needs known in advance by contacting [e-mail] or phoning [phone].

ILS offices are located in Simcoe County. We acknowledge that the land on which we work in is the traditional territory of the Anishinaabek Nation. The Wendat and the Haudenosaunee Nations have also walked on the territory over time. We acknowledge the enduring presence of Indigenous people and are grateful to have the opportunity to be present in the territory.

Please note, only successful candidates will be contacted.