Program and Finance Assistant

District of Nipissing Social Services Administration Board; North Bay; On-site; CAD 45,000 - 65,000; Full time

Job summary

District of Nipissing Social Services Administration Board is seeking an organized administrator to handle a wide range of support tasks, including contract administration, data collection, website maintenance, scheduling, and reporting. You will coordinate day-to-day activities and assist with projects while ensuring confidential handling of information.

The role requires strong communication, time management, and customer service skills, plus experience with MS Office and attention to privacy

Qualifications

• Completion of one year post-secondary certificate in bookkeeping, accounting, finance or its equivalent.
• 1–2 years related experience providing financial operational and Office Administration support.
• Advanced computer skills including use of Microsoft Word, Excel, Outlook, and SharePoint.
• Experience with Microsoft Dynamics Nav & Property Management system is considered an asset.
• Knowledge of the Ontario Works, Housing and Homelessness programs and applicable legislation is considered an asset.
• Excellent knowledge of general office procedures and time management skills.
• Comprehensive knowledge of the principles and practices of effective communications, and familiarity with new communications technologies and application to public sector organizations.
• Proven experience in delivering high-quality customer service – client centered, service oriented, and a team player.
• Knowledge and experience associated with handling and modifying contracts and/or contract administration.
• Experience setting up meetings and public presentation facilities equipment.
• Excellent oral, written and editing skills, with the ability to adapt communications to different audiences and mediums.
• Working knowledge of Tableau software is considered an asset.
• Demonstrated regular attendance in keeping with the Board’s Attendance Management Policy.
• Demonstrated respect of the confidentiality of privileges and sensitive personnel information.
• A valid Ontario driver’s license and a vehicle available for use on the job;
• The ability to communicate in both official languages is considered an asset.

Responsibilities

• Assist with administrative support functions including program integrity, contract administration, data collection, website maintenance, scheduling, and program reporting.
• Coordinate day-to-day functions and related projects to support service delivery.
• Provide superior customer service to community stakeholders by responding promptly and professionally with due regard for confidentiality.

Skills

Communication skills

Time management

Customer service

Team player

Education

Post-secondary certificate in bookkeeping / accounting or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Microsoft Dynamics Nav

Property Management system

Tableau

Job description

The position will perform a wide range of administrative support functions inclusive of program integrity functions, contract administration, data collection, website maintenance, scheduling, program reporting, and assistance with the coordination of day-to-day functions and related projects. This position will also assist in providing superior customer service to community stakeholders by responding professionally and promptly to all questions, inquiries and requests in a timely manner with due regard for confidentiality.

Qualifications

• Completion of one (1) year post-secondary certificate in bookkeeping, accounting, finance or its equivalent;
• One (1) to two (2) years related experience providing financial operational and OfficeAdministration support;
• Advanced computer skills including use of Microsoft Word, Excel, Outlook, and SharePoint;
• Experience with Microsoft Dynamics Nav & Property Management system is considered anasset;
• Knowledge of the Ontario Works, Housing and Homelessness programs and applicablelegislation is considered an asset;
• Excellent knowledge of general office procedures and time management skills;
• Comprehensive knowledge of the principles and practices of effective communications, andfamiliarity with new communications technologies and application to public sector organizations;
• Proven experience in delivering high-quality customer service – client centered, service oriented, and a team player;
• Knowledge and experience associated with handling and modifying contracts and/or contractadministration;
• Experience setting up meetings and public presentation facilities equipment;
• Excellent oral, written and editing skills, with the ability to adapt communications to differentaudiences and mediums;
• Working knowledge of Tableau software is considered an asset;
• Demonstrated regular attendance in keeping with the Board’s Attendance Management Policy;
• Demonstrated respect of the confidentiality of privileges and sensitive personnel information;
• A valid Ontario driver’s license and a vehicle available for use on the job;and
• The ability to communicate in both official languages is considered an asset.

Must be legally eligible to work in Canada. Police Record Check within three (3) months is a requirement.

DNSSAB is an equal opportunity employer. In accordance with DNSSAB’s Accessibility Policy, accommodations will be provided in all parts of the hiring process. We thank all applicants for their interest. An acknowledgement will be sent only to those candidates who will be interviewed. Applicants are encouraged to make their needs known to Human Resources in advance. DNSSAB does not use artificial intelligence or automated decision-making tools at any stage of recruitment.