Program Administrator, k2i

York University; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

York University seeks a Program Administrator for the k2i academy to coordinate diverse STEAM programs with a strong emphasis on equity and inclusion. You will work with internal teams and external partners across schools, libraries, and government bodies to ensure successful delivery of activities and evaluations.

The role requires university-level education in STEM or related field or equivalent experience, plus proven project and budgeting skills and the ability to work independently with

Qualifications

• Bachelor's degree in science, computer science, engineering, or math or equivalent experience within last five years.
• Two years' experience in STEM/STEAM outreach and program coordination.
• Experience with budgeting, event logistics, and collaboration with internal/external partners.
• Experience creating and maintaining complex registration processes and databases.

Responsibilities

• Coordinate scheduling, participant registrations, and event logistics across programs.
• Manage materials budgeting and procurement in collaboration with partners.
• Support program evaluation and post-program reporting.

Skills

Advanced writing

Attention to detail

Project management

Organizational skills

Time management

Communication skills

EDI understanding

Independent work

MS Office proficiency

Relationship building

Education

University degree in science, computer science, engineering, or math

Tools

Program registration systems

Survey systems

Database systems

Social media platforms management

Job description

Purpose

The k2i academy, in the Lassonde School of Engineering ('School'), is an innovative ecosystem of thought leaders and partners focused on bringing Science, Technology, Engineering, Arts and Math (STEAM) experiences to youth, educators and communities, through the lens of equity, diversity and inclusion. k2i academy designs innovative programs that address systemic barriers to Science, Technology, Engineering and Math (STEM) post-secondary pathways, enabling students and diverse groups who are underrepresented in STEM professions, including Women, Black and Indigenous Youth, to explore and access various opportunities. The k2i academy is committed to building sustainable STEAM programs that engages diverse learners and provides equitable and inclusive program design(s) with the objective to diversify the STEM profession â?? from kindergarten to industry. The Program Administrator, k2i role will work with the k2i administrative team in coordinating all program logistics. The role will work with internal and external partners, such as, school boards, schools, educators, STEM/STEAM community organizations, government organizations, etc., to assist in the development and implementation of a variety of programs. The role will work closely with the Programming Officer, k2i, to support the administrative coordination of k2i activities related to program design and delivery. The role will collaborate with the Programming Officer, k2i to support k2i operational functions including, scheduling, materials planning, program registration, and pre- and post-program evaluation for the successful delivery of k2i programs. The role will align to the vision, mission, values and strategic direction of k2i academy, the Lassonde School of Engineering and York University. The k2i academy is committed to building long-term, sustainable engagements with diverse, innovative partners to create equity-focused K-12 STEM educational experiences. The program(s) developed by the k2i academy will be intentionally designed to reflect equity, diversity, and inclusion and connect with community partners to include diverse perspectives.

Education

University degree in a science, computer science, engineering, or math discipline or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience

• Two (2) years' recent experience working in STEM and/or STEAM outreach programming.
• Experience coordinating program scheduling, participant registration, event logistics, materials purchasing and budget tracking of large, complex programs in collaboration with a wide range of internal and external collaborators is required.
• Experience with the selection and procurement of STEM and/or STEAM learning resources is required.
• Experience creating and maintaining complex registration processes and databases is required.
• Strong project and budget tracking and facilitation of collaborative teams is required.
• Experience with reviewing and editing funding and/or grant proposals is considered an asset.

Skills

• Advanced writing and communication skills.
• Strong attention to detail.
• Efficient organizational, project management and time management skills.
• Demonstrated ability to show initiative and problem solve.
• Ability to manage conflicting demands and work well under pressure.
• Demonstrated ability to handle confidential data.
• Proven ability using digital tools, such as program registration, survey systems and database systems.
• Demonstrated ability to build professional relationships across associates and be responsible for collaborators requests.
• Skilled at using social media platforms including X (formerly Twitter), Facebook, Instagram, and LinkedIn.
• Demonstrates a strong understanding of equity, diversity and inclusion (EDI).
• Ability to work independently.
• Advanced MS Office skills (Word, Excel, and PowerPoint).
• Regular travel within the GTA will be required to support the operational delivery of programming at the Keele and Markham campuses, in schools, public libraries and attend off-campus events.

Additional Notes

• This position requires the successful candidate maintain a valid Driver's License and a produce a satisfactory Driver's Abstract.
• The successful candidate would have to provide proof of a valid Driver's License and a satisfactory Driver's Abstract upon being hired.
• Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
• Please note: This position requires the candidate to produce a Vulnerable Sector Check satisfactory to the University prior to commencement of employment.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.