Professional Practice & Student Placement Coordinator

Scarborough Health Network; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Scarborough Health Network is seeking a Professional Practice & Student Placement Coordinator to provide essential administrative and organizational support within a vibrant healthcare environment. This role involves overseeing student placements, managing correspondence, and requiring excellent communication and problem-solving skills. Join a leading healthcare organization dedicated to diversity and inclusion, supporting the next generation of health professionals in a collaborative setting.

Benefits

Diversity and Inclusion programs

Professional development opportunities

Employee wellness initiatives

Qualifications

• Minimum 3-5 years working experience as an assistant or secretary.
• Demonstrated proficiency with MS Office and database applications.
• Previous experience with EPIC, SAP, Workday is a plus.

Responsibilities

• Overseeing student clinical placement portfolio and administrative support.
• Liaise with academic partners and manage departmental communications.
• Establish systems for efficient department operation.

Skills

Communication

Organization

Problem Solving

Interpersonal Skills

Education

Degree or diploma in office administration or healthcare

Tools

MS Office

Adobe

Job description

Professional Practice & Student Placement Coordinator

Join to apply for the Professional Practice & Student Placement Coordinator role at Scarborough Health Network

Professional Practice & Student Placement Coordinator

15 hours ago Be among the first 25 applicants

Join to apply for the Professional Practice & Student Placement Coordinator role at Scarborough Health Network

Get AI-powered advice on this job and more exclusive features.

Job Number: JR103313

Job Title: Professional Practice & Student Placement Coordinator

Job Category: Clerical

Hospital Location: Centenary Site

Job Type: Permanent, Full time

Number of Positions: 1

Hours: Days

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our work led by the Organizational Development and Diversity Department on our Leading edge Communities of Inclusion, Inclusion Calendar and our innovative Health Equity Certificate programs. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023! Learn more at shn.ca

Job Description

Reporting to the Director and Manager of Professional Practice, Professional Practice & Clinical Student Placement Coordinator provides high-quality administrative, secretarial and organizational support for program initiatives. This position requires the ability to exercise considerable judgement and independence to provide complex and confidential administrative support. The Professional Practice & Clinical Student Placement Coordinator will overseeing and managing the program student clinical placement portfolio, assist with maintaining the department’s communications and correspondence, preparation and recording of meetings, generation/creation of reports, maintaining records and office filing systems, coordinating shipment deliveries and space requirements, ensuring TASHSN guidelines and recommendations are followed, and other related duties as required. The ideal candidate is a positive professional with excellent communication, organization, prioritization, and problem-solving capabilities.

Responsibilities

• Overseeing the Professional Practice student clinical placement portfolio including the organization and facilitation of affiliation agreements, unit capacities, student placement acceptance/rejection, student account access, scheduling and booking of orientation spaces, and utilizing programs such as Alchemer and HSPnet to communicate with internal and external stakeholders on processes.
• Build partnerships with academic partners, and be the point of contact for academic placement officers, clinical instructors and clinical health professional students
• Liaise with program Directors, Managers and Practice leaders for unit and department capacities and preceptors each term, and coordinate with security and information system departments for student access
• Establish close relationships with Human Resources and Organizational Development including, coordination of new hire onboarding, orientation, and specialty events.
• Determine and establish office procedures, follow and maintain procedural documentation, and identify and recommend improvements in processes and procedures.
• Support standard administrative operations such as mail processing, filing (electronic and paper), record keeping, faxing, photocopying, scanning, collating and organizing, and mail correspondence.
• Establish, implement, and ensure appropriate systems are in place to enable the department's efficient operation.
• Identify and establish appropriate methods, systems, or formats for sorting, storing, and retrieving information files and/or documents.
• Preparation of complex minutes, agendas, and conference bookings including teleconference and MS Teams/Zoom setup.
• Coordinating, scheduling and confirming appointments for the Director, utilizing considerable judgement and rescheduling according to changing priorities.
• Coordinate administrative office operations. Ensure a professional look of the environment including the reliable operations of the communication devices of the department.
• Design and produce effective and attractive communication and presentation materials such as tables, spreadsheets, charts and graphs, PowerPoint presentations, posters, flyers, and brochures under direction or with minimal direction for completion.
• Order and maintain office supplies inventory and ensure accessibility. Prepare purchase requisitions, generate purchase orders, process and reconcile expenses and invoices. Assist with routing to the appropriate queues for approval.
• Other duties as assigned.
  
  

Requirements

• Degree or diploma in office administration, healthcare or other related discipline.
• Minimum 3-5 years of recent working experience as an assistant, or secretary with working knowledge of medical terminology.
• Demonstrated proficiency with MS Office Excel, Word, PowerPoint, Outlook, Adobe, database applications.
• Excellent communication (oral, written, and telephone) and interpersonal skills with a well-developed customer service focus: dealing effectively with internal customers, the community and regional partners.
• Proven effective organizational abilities, using self-direction and sound judgment to prioritize workload and coordinate multiple competing demands and deadlines.
• Proven decision-making and problem-solving skills to anticipate the needs of the Program and make recommendations to resolve issues.
• Proven ability to handle sensitive and confidential issues and information professionally.
• Demonstrated ability to work with minimal supervision, perform while in a hectic and stressful environment, and have strong initiative and ability to follow up and follow-through on duties.
• Previous experience supporting projects is an asset.
• Previous experience with EPIC, SAP, Workday, UKG, Alchemer, and HSPnet is an asset.
  
  

Accommodation And Diversity Statement

Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.

We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Learn more about our exciting opportunities by following SHNCareers on Instagram, Twitter, and Facebook.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Scarborough Health Network by 2x

Sign in to set job alerts for “Placement Coordinator” roles.

Junior Recruitment & Culture Coordinator

PROJECT COORDINATOR (Recruitment and Training) ELECTION SERVICES

Greater Toronto Area, Canada 49 minutes ago

Richmond Hill, Ontario, Canada 1 week ago

Broking and Placement Specialist - Real Estate Insurance

Volunteer: Public Health Medical Placement in Ecuador

PERSONAL SUPPORT WORKER DAY SCHOOL CLASSROOM TEACHER AND PLACEMENT COORDINATOR

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.