Production Coordinator (Junior, Mid. Senior)

Stellar Creative Lab; Vancouver; Hybrid; CAD 50,000 - 78,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Extended health benefits

Professional development support

Collaborative culture

Job summary

Stellar Creative Lab is expanding its Production team and seeking coordinated, proactive Production Coordinators at junior, mid, and senior levels for a premium Marvel Animation streaming series. You will work closely with the Production Manager, Supervisors, and Artists to keep information flowing, schedules on track, and teams supported.

The ideal candidate is calm under pressure, highly communicative, organized, and proactive about solving problems.

Qualifications

• Must be organized, proactive, detail-oriented with strong communication.
• Experience in CG animation or production pipelines is preferred.
• Familiarity with production tracking tools and scheduling is required.

Responsibilities

• Maintain and update departmental schedules and production data with accuracy.
• Track assignments, quotas, revisions, approvals and delivery milestones across departments.
• Coordinate outsourced work and monitor external deliveries against timelines.
• Prepare weekly status reports for leadership.
• Ensure artists and supervisors have necessary materials and information.

Skills

Production coordination

Organizational skills

Communication

Problem solving

Team collaboration

Adaptability

Google Workspace

MS Office (Excel/Word)

Flow Production Tracking (RV)

Tools

Flow Production Tracking

RV

Google Workspace

MS Office

Job description

At Stellar, we aim to build a studio where people actually want to work. We face production’s inevitable ups and downs as a supportive, truly connected team, prioritizing open communication over anyone working in isolation. We value honesty, creativity, and looking out for one another.

The Opportunity: We are currently expanding our Production team and are looking for highly organized, proactive, and detail-oriented Production Coordinators at the Junior, Mid-Level, and Senior experience to join us on a premium streaming series for Marvel Animation.

Production Coordinators are the operational backbone of our pipeline. Working closely with the Production Manager, Supervisors, Artists, and external partners - Coordinators help ensure information flows clearly, schedules stay on track, and teams have the support they need to work effectively.

This role requires someone who is:

- Calm under pressure

- Highly communicative

- Organized + detail oriented

- Proactive about solving problems

- Comfortable adapting to shifting priorities

Success in this role comes from balancing attention to detail with strong interpersonal skills and a collaborative mindset.

Production Tracking & Scheduling:

• Proactively maintain and update departmental schedules, task tracking and production data with accuracy and consistency.
• Track assignments, quotas, revisions, approvals and delivery milestones across departments
• Identify scheduling risks, bottlenecks, or missing information early and eliminate concerns appropriately.
• Coordinate outsourced work and help monitor external deliveries against production timelines.
• Prepare weekly status reports and updates for leadership.

Artist Support & Communication:

• Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
• Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
• Organize, archive, and distribute production materials effectively.

Meeting & Review Management:

• Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
• Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
• Able to troubleshoot minor technical and/or playback issues during reviews when needed.
• Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items and priority.

The Requirements

Must-Haves:

• Junior Level: You are organized, eager to learn, and excited to build your understanding of a CG production pipeline. A basic understanding of animation, CG or production workflows is helpful.
  • You are:
    • detailed-oriented + reliable
    • comfortable managing multiple priorities
    • receptive to feedback and direction
    • Interested in growing within production
• Mid-Level: You have experience working within a CG animation, VFX, or production-related pipeline and can independently coordinate departmental workflows.
  • You are comfortable:
    • running review/dailies independently
    • tracking complex schedules and quotas
    • anticipating scheduling conflicts/bottlenecks
    • communicating directly with Supervisors and Artists
  • Managing shifting priorities with minimal oversight
  • identifying workflow flaws and proposing solutions to iron out the wrinkles
• Senior Level: You are highly experienced in production coordination and can confidently support complex departments and large‑scale workflows.
  • You are comfortable:
    • managing high-volume or technically demanding departments
    • coordinating outsourced/vendor workflows
    • proactively identifying production risks and escalation points
    • helping maintain operational consistency across departments
    • mentoring Junior Coordinators or Production Assistants
    • supporting production leadership in driving department priorities
    • implementing and improving departmental workflows for better efficiency
• Industry Knowledge: A solid understanding of production and CG animation processes.
• Communication: Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
• Software: Proficient with Google Workspace and MS Office suites (Excel/Word), Flow Production Tracking (formerly ShotGrid)
• Eligibility: Legally eligible to work in British Columbia, Canada.

Nice-to-Haves:

• 2D animation pipeline experience is a great asset.
• Experience in episodic CG animation pipelines
• Flexible Environment: We offer a flexible hybrid schedule that will vary with project and team requirements.
• Growth: Professional development support to help you stay ahead of tech and creative trends.
• Culture: A collaborative, ego‑free environment where technical expertise fuels creative magic.

At Stellar, we aim to build a studio where people actually want to work. We face production’s inevitable ups and downs as a supportive, truly connected team, prioritizing open communication over anyone working in isolation. We value honesty, creativity, and looking out for one another.

The Opportunity: We are currently expanding our Production team and are looking for highly organized, proactive, and detail‑oriented Production Coordinators at the Junior, Mid‑Level, and Senior experience to join us on a premium streaming series for Marvel Animation.

Production Coordinators are the operational backbone of our pipeline. Working closely with the Production Manager, Supervisors, Artists, and external partners - Coordinators help ensure information flows clearly, schedules stay on track, and teams have the support they need to work effectively.

This role requires someone who is:

- Calm under pressure

- Highly communicative

- Organized + detail oriented

- Proactive about solving problems

- Comfortable adapting to shifting priorities

Success in this role comes from balancing attention to detail with strong interpersonal skills and a collaborative mindset.

Production Tracking & Scheduling:

• Proactively maintain and update departmental schedules, task tracking and production data with accuracy and consistency.
• Track assignments, quotas, revisions, approvals and delivery milestones across departments
• Identify scheduling risks, bottlenecks, or missing information early and eliminate concerns appropriately.
• Coordinate outsourced work and help monitor external deliveries against production timelines.
• Prepare weekly status reports and updates for leadership.

Artist Support & Communication:

• Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
• Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
• Organize, archive, and distribute production materials effectively.

Meeting & Review Management:

• Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
• Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
• Able to troubleshoot minor technical and/or playback issues during reviews when needed.
• Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items and priority.

The Requirements

Must-Haves:

• Experience (Choose your level):
  • Junior Level: You are organized, eager to learn, and excited to build your understanding of a CG production pipeline. A basic understanding of animation, CG or production workflows is helpful.
    • You are:
      • detailed-oriented + reliable
      • comfortable managing multiple priorities
      • receptive to feedback and direction
      • Interested in growing within production
  • Mid-Level: You have experience working within a CG animation, VFX, or production‑related pipeline and can independently coordinate departmental workflows.
    • You are comfortable:
      • running review/dailies independently
      • tracking complex schedules and quotas
      • anticipating scheduling conflicts/bottlenecks
      • communicating directly with Supervisors and Artists
    • Managing shifting priorities with minimal oversight
    • identifying workflow flaws and proposing solutions to iron out the wrinkles
  • Senior Level: You are highly experienced in production coordination and can confidently support complex departments and large‑scale workflows.
    • You are comfortable:
      • managing high-volume or technically demanding departments
      • coordinating outsourced/vendor workflows
      • proactively identifying production risks and escalation points
      • helping maintain operational consistency across departments
      • mentoring Junior Coordinators or Production Assistants
      • supporting production leadership in driving department priorities
      • implementing and improving departmental workflows for better efficiency
  • Industry Knowledge: A solid understanding of production and CG animation processes.
  • Communication: Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
  • Software: Proficient with Google Workspace and MS Office suites (Excel/Word), Flow Production Tracking (formerly ShotGrid)
  • Eligibility: Legally eligible to work in British Columbia, Canada.

  Nice-to-Haves:

  • 2D animation pipeline experience is a great asset.
  • Experience in episodic CG animation pipelines

  
  Why Join Stellar?

  • Flexible Environment: We offer a flexible hybrid schedule that will vary with project and team requirements.
  • Comprehensive Benefits: Extended health benefits.
  • Growth: Professional development support to help you stay ahead of tech and creative trends.
  • Culture: A collaborative, ego‑free environment where technical expertise fuels creative magic.
  Competitive salary range: $50,000 - $78,000,based on your experience and skills.