Remote Production Coordinator

Artists Animation Studio; Vernon; Remote; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Hybrid work model

Kelowna studio with private patio

Job summary

ARTISTS ANIMATION STUDIO is seeking a Production Coordinator to support production by tracking assets and schedules, coordinating with supervisors, and ensuring smooth handoffs between departments. You will work closely with the Production Manager and Producer to keep projects on track.

Ideal candidates have animation industry exposure, strong Google Suite skills, and a collaborative mindset. The role offers a hybrid work model with a creative, inclusive studio in Kelowna.

Qualifications

• Proficiency in Google Suite for scheduling, communication, and documentation.
• Experience in animation production environments is a plus.
• Ability to anticipate roadblocks and optimize workflows.
• Strong organizational skills to manage multiple tasks and priorities.
• Excellent written and verbal communication with artists and leaders.

Responsibilities

• Retrieve production assets and prepare department breakdowns.
• Enter data into Shotgrid; coordinate workloads and priorities.
• Track artist output; provide weekly progress updates to Production Manager/Producer.
• Flag schedule issues early to Production Manager/Producer.

Skills

Google Suite

Proactive thinking

Highly organized

Multitasking

Communication skills

Problem solving

Passion for art

Strong work ethic

Willingness to learn

Team player

Leadership mindset

Tools

Harmony

Adobe Photoshop

Job description

PRODUCTION COORDINATOR

Reporting to the Production Manager and Producer, the Production Coordinator acts as the “life support” for their respective department and artists on the front lines, while working closely with the creative Directors and Supervisors. They are primarily responsible for asset & shot tracking to the production schedule, and front-facing client communication related to their department. As it relates to the Production, the ____ Coordinator will oversee the ____, ____, and ____ teams. They will also aid the Production Manager as needed in setting up Shotgrid and facilitating handoffs between departments.

At ARTISTS ANIMATION STUDIO, we create the best in digital animation by utilizing the passion and talent of an empowered artist workforce committed to the pursuit of excellence. We lead through constant innovation in our technology, creative abilities, and production methodology, and through the creation of a work environment where passionate leadership drives our extraordinary talent to achieve artistic excellence. We embrace communication of all forms – artistic and business – with an environment that encourages the free flow of ideas, honest feedback, fair performance evaluation, and challenges from all employees.

WHAT YOU’LL DO

• Pro-actively retrieve all production assets to prepare the breakdown for their department and determine the output needed for each episode


• Enter required info into Shotgrid and work with department Supervisors to assign workloads and determine priorities


• Track artist output per the scheduled time allotment, providing weekly updates to the Production Manager and Producer while remaining in constant communication with artists on their progress


• Immediately flag and report any foreseen schedule issues to the Production Manager and Producer


• Take notes in departmental sessions and reviews and ensure all artists are present and accounted for


• Liaise with tech support to support artists and the tracking systems they rely on to deliver their work


• Be responsible for asset deliveries to/from the client on all episodes, and for tracking these shipments to the satisfaction of the client. With the assistance of the Studio Technologist, troubleshoot any tech issues impeding or hindering the smooth delivery of assets


• Be an active and present member of the leadership team, promoting team spirit and open communication while keeping the team engaged in the production


• Create and maintain reference documentation for artists and leadership


• Other administrative or production-related duties as assigned by the Production Manager and Producer

WHAT WE’RE LOOKING FOR

• Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)


• Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)


• Experience in the animation industry with a baseline understanding of Harmony and/or Adobe Photoshop


• Proactive thinking – you think ahead and can identify roadblocks before they occur


• Extremely organized and constantly looking for ways to improve workflow efficiencies


• A master of multi-tasking with an aptitude for prioritizing to ensure goals and deadlines are met


• Excellent communication skills, both verbal and written – you are open and honest about your teams’ progress and proactively flag any issues


• Ability to problem solve both independently and collaboratively


• Genuine enthusiasm for what you do – passion fuels the creation of exceptional art!


• Fantastic work ethic – you take great pride in the work you produce


• Willingness to learn – you build off constructive feedback with a positive mindset to better your work


• An actively engaged and collaborative contributor to a positive team environment

WHAT WE OFFER

• Fully developed state-of-the-art pipeline and tools to support an efficient workflow


• Leadership with a proven track record of building teams with a stellar sense of camaraderie and placing the highest value on the artists behind the art


• A beautiful, bright studio in downtown Kelowna with a private 1000 ft patio space


• A hybrid work model that provides the flexibility to work from home and the office

START DATE: ADD ESTIMATED START DATE HERE

*Candidates from Kelowna and surrounding areas are preferred, followed by those within BC.

**Applicants must have citizenship, permanent residency, or a valid work permit to be considered.

Our studio wholeheartedly embraces diversity and inclusion, affirming our commitment as an equal opportunity employer.

We thank you for your submission; only short-listed candidates will be contacted.