Production Coordinator

ADP, Inc.; Vancouver; Remote; CAD 55,000 - 75,000; Full time

Job summary

CoSA VFX is seeking a seasoned Production Coordinator for its fast-paced, fully remote production environment. The role focuses on organizing and coordinating client sessions, deliveries, and internal activities across episodic and feature projects.

The ideal candidate communicates clearly, manages multiple client requests with urgency, and is comfortable mentoring production assistants and interns. Strong knowledge of VFX tools and pipelines is essential for success.

Qualifications

• Experience coordinating client deliverables and timelines.
• Strong written and verbal communication with clients and production teams.
• Ability to manage multiple requests and maintain calm under pressure.
• Familiarity with VFX pipelines and standard software tools.
• Mentor and guide production assistants and interns to support project goals.

Responsibilities

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions from clients, producers and stakeholders
• Review shot tracking assignments and ensure statuses are up-to-date

Skills

Client relations

Stakeholder comms

Team collaboration

Organizational skills

VFX production knowledge

Notes taking

Process understanding

Tools

ShotGrid

Excel

Word

Aspera

Media Shuttle

Job description

CoSA VFX has an opportunity for a seasoned Production Coordinator. Our studio is a fast-paced and highly collaborative remote production environment with a slate of episodic and feature projects in progress. Successful CoSA staff are passionate about providing high levels of the organization and demonstrated the ability to understand when to act and when to seek advice. Applicants with strong communication skills- verbal and written along with a proactive attitude and sense of humour are greatly valued.

RESPONSIBILITIES:

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers and other stakeholders
• Review shot tracking assignments and ensure their statuses are up-to-date.

REQUIREMENTS:

Excellent client relations skills:

• Able to distill client requests, especially when a client finds it difficult to articulate their need
• Extract clear and concise feedback from stakeholders to move the project forward
• Manage multiple client requests, understanding the urgency and importance of each request
• Project a calm, engaged tone when communicating with clients

Comprehensive teamwork skills:

• Demonstrated skill working face-to-face with artists and clients
• Collaborate effectively with other production staff working on the same projects
• Understand which team members to look to for answers and approvals

Strong organizational skills:

• Very high level of consistency carrying out high volume tasks
• Comfortable monitoring heavy email traffic
• Oversee the execution of client deliveries of all temps and finals

Thorough understanding of the VFX production process and tools:

• Proficiency with major industry software including ShotGrid and Microsoft Office (particularly Excel and Word) and strong general computer fluency
• Proven ability to create detailed, comprehensive notes during dailies and client meetings
• Anticipate and proactively address issues that crop up in production
• Hands-on experience with file transfer technologies such as Aspera, Media Shuttle, etc.

Communication Skills:

• Communicating information quickly and succinctly to stakeholders in person as well as via e-mail and telephone.
• Express urgency without seeming abrasive or flustered
• Excellent grammar, spelling and written skills in general