Production Coordinator

Socket.dev; Toronto; On-site; CAD 60,000 - 78,000; Full time

Benefits offered by this job

OMERS pension

Employer-paid health & dental

Extended healthcare

Professional development

Job summary

Exhibition Place in Toronto, Ontario, is seeking a Production Coordinator to oversee quoting, delivery, and union supervision of production services for sales, events, and tenants.

You will coordinate labour, liaise with clients and AV suppliers, interpret drawings, prepare labour estimates, and support safety and payroll processes, contributing to a high-profile, multi-use venue.

Qualifications

• Post-secondary education in a discipline pertinent to the job function or equivalent.
• Ability to manage a flexible work schedule including days, early mornings, evenings, weekends and holidays.
• Experience in the live events industry within a large-scale multi-functional facility or outdoor events.
• Experience supervising staff in a unionized environment.
• Possess a valid G Class Ontario driver’s license.
• Experience utilizing Momentus, ADP, and Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Demonstrated knowledge of and the ability to interpret collective agreements, OHSA, Ontario Building Code, Ontario Fire Code and AODA.

Responsibilities

• Oversee quoting, delivery, and union supervision of production services for sales, events and tenants.
• Plan and coordinate labour work assignments and the administration of production services for assigned Exhibition Place events.
• Liaise with Exhibition Place staff, clients, and client AV suppliers, providing staffing, equipment and material requirement expertise.
• Analyze/interpret client’s technical drawings and equipment lists.
• Act as liaison between Exhibition Place Production and third party AV suppliers.
• Generate and update estimates for IATSE Labour based on production requirements, including audio visual and broadcast elements.
• Prepare IATSE labour estimates for Event & Meeting Coordinators.
• Provide coaching to union staff on excellence in customer service delivery.
• Assist with department inspection programs and production equipment maintenance.
• Verify and report time of unionized and non-unionized staff for payroll/client invoicing and review with Production staff.
• Reconcile post-production labour costs and generate show report.
• Ensure all workplace injury reports are submitted on time and fully completed.

Skills

Event coordination

Staff supervision (union)

Customer service

Communication

Education

Post-secondary education in relevant discipline

Tools

Momentus

ADP

Microsoft Office

Job description

About Us:

Established in 1879 and located on the shores of Lake Ontario, Toronto, the award‑winning Exhibition Place is Canada’s largest entertainment venue, hosting over 2,000 events and attracting over 5.5 million visitors a year. The 192‑acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sports, festivals, recreation, culture, and tourism. Exhibition Place boasts the award‑winning, LEED Gold Certified Enercare Centre, Canada’s largest exhibition and convention centre, and the Automotive Building LEED Silver conference venue. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart, which includes the promotion of sustainable development, environmental initiatives and leading‑edge green technologies and practices across the site.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer‑paid health & dental, extended healthcare, and professional development.

What can I expect to do in this role?

Reporting to the Production ServicesManager, the Production Coordinator will oversee all activitiesrelated to the quoting, delivery, and union supervision of production servicesfor sales, events and tenants and the grounds.

• Supervise, plan and coordinate labour work assignments and the administration of production services for assigned Exhibition Place events.
• Participate in meetings, liaise with Exhibition Place staff, clients, and client AV suppliers, providing staffing, equipment and material requirement expertise pertinent to delivery of services.
• Analyze/interpret client’s technical drawings and equipment lists.
• Act as Liaison between Exhibition Place Production and third party AV suppliers in fostering a positive and productive working relationship.
• Generate and update estimates for IATSE Labour based on production requirements, including audio visual and broadcast elements, for clients ensuring compliance with the collective agreement.
• Prepare IATSE labour estimates for Event & Meeting Coordinators.
• Provide coaching to union staff on excellence in customer service delivery.
• Assist with department inspection programs and production equipment is maintained in proper working order.
• Verify and report time of unionized and non‑unionized staff for payroll/client invoicing and review with Production staff.
• Reconcile post‑production labour costs and generate show report.
• Ensure all workplace injury reports are submitted on time and fully completed as related to event requirements and compliance.
• Conduct safety orientations/toolbox talks as required for workplace safety.
• Assist in developing workplace policies, practices and procedures and implement.
• Consult with management on issues related to the IATSE collective agreement.
• Perform other duties as assigned.

How do I qualify?

1. Post‑secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
2. Ability to manage a flexible work schedule that includes days, early mornings, evenings, weekends and holidays, as required to support operational requirements.
3. Experience in the live events industry within a large‑scale multi‑functional facility or outdoor events.
4. Experience supervising staff in a unionized environment.
5. Possess a valid G Class Ontario driver’s license.
6. Experience utilizing software packages (Momentus, ADP, Microsoft Office Suite (Word, Excel, Outlook, Teams).
7. Demonstrated knowledge of and the ability to interpret collective agreements, applicable codes, standards, guidelines, and government legislation, specifically the Occupational Health & Safety Act, Ontario Building Code, Ontario Fire Code and Accessibility for Ontarians with Disabilities Act.
8. Ability to perform to a deadline and multi‑task.
9. Proven customer services skills with a high level of organization and attention to detail.
10. Great interpersonal skills with the ability to communicate effectively both verbally and written at a professional level.

Job Vacancy Status:

This is an Existing Position.

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We value the unique skills and experiences each person brings to Exhibition Place and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act, so if you require accommodation during the hiring process, please let our Recruitment team know by emailing us at people&[e-mail]