Production Coordinator

CoSA VFX; British Columbia; Hybrid; CAD 52,000 - 75,000; Full time

Job summary

CoSA VFX Vancouver is seeking a seasoned VFX Production Coordinator in British Columbia. This role supports a fast-paced, collaborative remote production environment across episodic and feature projects.

You will take notes in daily sessions, coordinate client ingest and deliveries, and assist with note-taking, tracking, and communication with artists, clients and producers. Strong organization and proactive communication are essential.

Qualifications

• Excellent client relations skills.
• Distill clear feedback from stakeholders to move projects forward.
• Manage multiple client requests with urgency and importance.
• Project a calm, engaged tone when communicating with clients.
• Demonstrated teamwork with artists and clients.
• Strong organizational skills; high-volume task execution.

Responsibilities

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions from clients, producers and other stakeholders
• Review shot tracking assignments and ensure status is up-to-date

Skills

Client relations

Teamwork

Organization

Communication

Tools

Aspera

FTP

Shot-tracking software

Mac OS X

Microsoft Office

F-Track

Job description

CoSA VFX Vancouver is in need of a seasoned VFX Production Coordinator in British Columbia. Our studio is a fast-paced and highly collaborative remote production environment with a slate of Episodic and Feature projects in progress. Successful CoSA staff are passionate about providing high levels of the organization and demonstrated the ability to understand when to act and when to seek advice. Applicants with strong communication skills- verbal and written along with a proactive attitude and sense of humour are greatly valued.

RESPONSIBILITIES:

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers and other stakeholders
• Review shot tracking assignments and their status are up-to-date.

REQUIREMENTS:

Excellent client relations skills:

• Able to distill client requests, especially when a client finds it difficult to articulate their need
• Extract clear and concise feedback from stakeholders to move the project forward
• Manage multiple client requests, understanding the urgency and importance of each request
• Project a calm, engaged tone when communicating with clients

Comprehensive teamwork skills:

• Demonstrated skill working face-to-face with artists and clients
• Collaborate effectively with other production staff working on the same projects
• Understand which team members to look to for answers and approvals
• Strong organizational skills:
• Very high level of consistency carrying out high volume tasks
• Comfortable monitoring heavy email traffic
• Oversee the execution of client deliveries of all temps and finals

Thorough understanding of the VFX production process and tools:

• Proven ability to create detailed, comprehensive notes during dailies and client meetings
• Anticipate -- and proactively address -- issues that crop up in production
• Hands-on experience with file transfer technologies such as Aspera and FTP
• Extensive knowledge of Shot-tracking software, Mac OS X, Microsoft Office; familiarity with F-Track a plus.

Communication Skills:

• Communicating information quickly and succinctly to stakeholders in person as well as via e-mail and telephone.
• Express urgency without seeming abrasive or flustered
• Excellent grammar, spelling and written skills in general