Production Administrative Assistant

DynaIndustrial; Regina; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits package

RRSP contributions

Performance discussions

Work-life balance

Career growth opportunities

Job summary

DynaIndustrial is seeking a Production Administrative Assistant to join our team in Canada. This role supports the Production Manager, Shop Managers, and office staff by coordinating information across departments and maintaining production documentation.

You will manage ERP data, assist with schedules, and help keep operations running smoothly in a busy production setting.

Qualifications

• A minimum of three years of office administration experience, preferably in manufacturing or industrial settings.
• Strong proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills with attention to detail.
• Ability to prioritize tasks and work well in a fast-paced environment.
• Strong communication and teamwork skills.

Responsibilities

• Filing and scanning safety documentation.
• Preparing shipping and receiving documents.
• Creating and maintaining spreadsheets, reports, and production-related documentation.
• Entering and maintaining data within our ERP system.
• Assisting with project schedules and production tracking.
• Coordinating information between the shop floor and office staff.
• Providing general administrative support to production and management teams.
• Assisting with special projects and other duties as assigned.

Skills

Office administration

MS Office

Excel

Time management

Attention to detail

Communication

Teamwork

Education

Business admin degree/diploma

Tools

ERP system

Job description

Production Administrative Assistant

DynaIndustrial is a leading fabrication, machining, and repair company that designs and manufactures custom equipment for clients around the world. We specialize in the design, construction, and repair of heavy industrial equipment used in the steel, oil & gas, mining, and pipe mill industries.

We are looking for an organized, detail-oriented, and proactive Production Administrative Assistant to join our team. This role is ideal for someone who enjoys supporting a busy production environment, coordinating information across departments, and helping keep operations running efficiently.

As a key member of our team, you will provide administrative support to the Production Manager, Shop Managers, Office Administrator, and production staff. The successful candidate will be highly organized, able to manage multiple priorities, and willing to take initiative to support the success of our operations.

Key Responsibilities

Responsibilities will include, but are not limited to:

• Filing and scanning safety documentation
• Preparing shipping and receiving documents
• Creating and maintaining spreadsheets, reports, and production-related documentation
• Entering and maintaining data within our ERP system
• Assisting with project schedules and production tracking
• Supporting material tracking and inventory records
• Coordinating information between the shop floor and office staff
• Providing general administrative support to production and management teams
• Assisting with special projects and other duties as assigned

Qualifications

Preference will be given to candidates who possess:

• A minimum of three years of office administration experience, preferably in a manufacturing, fabrication, or industrial environment
• Strong proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• The ability to prioritize tasks and work effectively in a fast-paced environment
• Strong communication and teamwork skills

A Business Administration Degree, Diploma, or Certificate would be considered an asset.

Why Join DynaIndustrial?

At DynaIndustrial, we believe our people are our greatest asset. We are committed to creating a supportive workplace where employees can develop their careers and contribute to meaningful work.

We offer:

• Comprehensive benefits package
• Company-matched RRSP contributions
• Regular performance and development discussions
• Strong work-life balance focus
• Employee engagement and job satisfaction initiatives
• Supportive team environment
• Opportunities for advancement and career growth