Procurement Specialist

Vaco; Vaughan; Sur place; CAD 50 000 - 70 000; Plein temps

Résumé du poste

Vaco by Highspring in Canada is seeking a Procurement Coordinator to serve as the primary vendor contact for open POs and shipment status. The role involves coordinating with domestic and international suppliers, monitoring inbound shipments, and maintaining ERP data to support on-time deliveries.

You will collaborate with Procurement and Supply Planning teams, identify risks, and help drive continuous improvement in visibility and delivery performance.

Qualifications

• 1+ year of experience in procurement coordination, purchasing support, supply chain, or vendor coordination
• Proficiency in Microsoft Excel and ERP or purchasing systems
• Diploma or degree in Business, Supply Chain, Procurement, or related field preferred

Responsabilités

• Act as the primary point of contact for vendors regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules.
• Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan.
• Proactively identify potential delays, shortages, or schedule changes before they impact operations.
• Escalate critical supply issues or delivery risks to Procurement Management in a timely manner.
• Build and maintain professional working relationships with vendors to support effective communication and issue resolution.
• Maintain accurate and up-to-date information in the ERP system, including ETAs, shipment updates, and order status changes.
• Monitor and manage daily Open Purchase Order reports to ensure data integrity and visibility across the business.
• Prepare and distribute status updates related to inbound shipments, delayed orders, and supply risks.
• Support reporting and tracking activities for Procurement and Supply Planning teams.
• Identify discrepancies between supplier commitments and supply requirements.
• Collaborate with vendors, logistics providers, and internal stakeholders to resolve shipment, documentation, or scheduling issues.
• Assist with reconciliation of shipping and receiving documentation to ensure accuracy for Warehouse and Receiving teams.
• Support continuous improvement initiatives focused on procurement visibility, communication, and delivery performance.
• Partner closely with Supply Planning to communicate changes impacting inventory availability or production schedules.
• Coordinate with the Logistics team regarding vendor readiness and inbound freight scheduling.
• Support Warehouse operations by providing visibility into upcoming deliveries to assist with labor and dock planning.
• Work collaboratively across departments to ensure alignment on inbound supply priorities.

Connaissances

Procurement coordination

Purchasing support

Supply chain

Vendor coordination

Microsoft Excel

ERP systems

Formation

Diploma or degree in Business, Supply Chain, Procurement

Outils

ERP software

Description du poste

• Act as the primary point of contact for vendors regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules.
• Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan.
• Proactively identify potential delays, shortages, or schedule changes before they impact operations.
• Escalate critical supply issues or delivery risks to Procurement Management in a timely manner.
• Build and maintain professional working relationships with vendors to support effective communication and issue resolution.
• Maintain accurate and up-to-date information in the ERP system, including Estimated Times of Arrival (ETAs), shipment updates, and order status changes.
• Monitor and manage daily Open Purchase Order reports to ensure data integrity and visibility across the business.
• Prepare and distribute status updates related to inbound shipments, delayed orders, and supply risks.
• Support reporting and tracking activities for Procurement and Supply Planning teams.
• Identify discrepancies between supplier commitments and supply requirements.
• Collaborate with vendors, logistics providers, and internal stakeholders to resolve shipment, documentation, or scheduling issues.
• Assist with reconciliation of shipping and receiving documentation to ensure accuracy for Warehouse and Receiving teams.
• Support continuous improvement initiatives focused on procurement visibility, communication, and delivery performance.
• Partner closely with Supply Planning to communicate changes impacting inventory availability or production schedules.
• Coordinate with the Logistics team regarding vendor readiness and inbound freight scheduling.
• Support Warehouse operations by providing visibility into upcoming deliveries to assist with labor and dock planning.
• Work collaboratively across departments to ensure alignment on inbound supply priorities.

About you:

• Minimum 1 year of experience in procurement coordination, purchasing support, supply chain, or customer/vendor coordination
• Proficiency in Microsoft Excel and ERP or purchasing systems
• Diploma or degree in Business, Supply Chain, Procurement, or related field preferred

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [e-mail].

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).