Procurement Specialist

Vaco Recruiter Services; Vaughan; On-site; CAD 60,000 - 70,000; Full time

Job summary

Vaco/Highspring’s client in the Greater Toronto Area is seeking a Procurement Coordinator to manage vendor relations, track open purchase orders, and monitor shipments against the Master Supply Plan.

The role requires strong Excel skills and ERP familiarity to maintain data accuracy, predict delays, and support procurement and supply planning teams across the business.

Qualifications

• 1+ year in procurement coordination, purchasing support, supply chain, or vendor coordination.
• Proficient with Microsoft Excel and ERP or purchasing systems.
• Diploma or degree in Business, Supply Chain, Procurement, or related field preferred.

Responsibilities

• Act as the primary point of contact for vendors regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules.
• Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan.
• Identify discrepancies between supplier commitments and supply requirements.

Skills

Procurement coordination

Vendor coordination

ERP systems

Microsoft Excel

Supply chain

Education

Diploma or degree in Business/Supply Chain/Procurement

Tools

ERP system

Job description

About the Opportunity

• Act as the primary point of contact for vendors regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules.
• Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan.
• Proactively identify potential delays, shortages, or schedule changes before they impact operations.
• Escalate critical supply issues or delivery risks to Procurement Management in a timely manner.
• Build and maintain professional working relationships with vendors to support effective communication and issue resolution.
• Maintain accurate and up-to-date information in the ERP system, including Estimated Times of Arrival (ETAs), shipment updates, and order status changes.
• Monitor and manage daily Open Purchase Order reports to ensure data integrity and visibility across the business.
• Prepare and distribute status updates related to inbound shipments, delayed orders, and supply risks.
• Support reporting and tracking activities for Procurement and Supply Planning teams.
• Identify discrepancies between supplier commitments and supply requirements.
• Collaborate with vendors, logistics providers, and internal stakeholders to resolve shipment, documentation, or scheduling issues.
• Assist with reconciliation of shipping and receiving documentation to ensure accuracy for Warehouse and Receiving teams.
• Support continuous improvement initiatives focused on procurement visibility, communication, and delivery performance
• Partner closely with Supply Planning to communicate changes impacting inventory availability or production schedules.
• Coordinate with the Logistics team regarding vendor readiness and inbound freight scheduling.
• Support Warehouse operations by providing visibility into upcoming deliveries to assist with labor and dock planning.
• Work collaboratively across departments to ensure alignment on inbound supply priorities.

About You

• Minimum 1 year of experience in procurement coordination, purchasing support, supply chain, or customer/vendor coordination.
• Proficiency in Microsoft Excel and ERP or purchasing systems.
• Excellent communication skills Diploma or degree in Business, Supply Chain, Procurement, or related field preferred.

Salary Range

$60,000.00 - $70,000.00 /year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.