Procurement Officer

BC.Net; Vancouver; Hybrid; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid Work Mode

Health Benefits

Pension Plan

Professional Development

Paid Time Off

Volunteer Day

Inclusive Culture

Convenient Office Location

Job summary

BCNET invites applications for a Procurement Officer to lead major collaborative procurement activities. You will ensure cost effectiveness, adherence to policy and ethics, and support BCNET members and stakeholders.

You will plan tender processes, evaluate submissions, and help manage supplier relationships across the procurement lifecycle with a focus on compliance and value.

Qualifications

• University degree in a relevant discipline, or equivalent education/experience.
• SCMP designation or related procurement training would be considered an asset.
• Minimum of five years of related procurement experience, or an equivalent combination of education and experience.
• Public sector and/or post-secondary procurement experience would be considered an asset.
• Strong interpersonal, written, and verbal communication skills, with the ability to communicate effectively and persuasively with staff, members, suppliers, and stakeholders.
• Strong negotiation, analytical, and problem-solving skills.
• Strong project management and organizational skills, with the ability to manage multiple priorities and deadlines.
• Ability to interpret and apply policies, procedures, legislation, trade agreement requirements, and procurement documentation.
• High level of accuracy, attention to detail, and sound judgment.

Responsibilities

• Develop, analyze, and evaluate tender and procurement documentation.
• Prepare, review, and support the development of contracts and related procurement documents.
• Plan and coordinate procurement activities in collaboration with BCNET staff, members, and stakeholders.
• Support effective supplier and vendor relationships throughout the procurement lifecycle.
• Provide procurement expertise, guidance, and support to staff involved in supply management activities.

Skills

Negotiation

Analytical thinking

Project management

Communication

Policy interpretation

Attention to detail

Education

University degree in a relevant discipline

SCMP designation or related procurement training (asset)

Tools

Procurement templates (RFP/RFQ/RFI)

Job description

Job Summary:

Under the overall direction of the Chief Procurement Officer, the Procurement Officer is responsible for managing major collaborative procurement activities to ensure cost effectiveness commensurate with quality. The role conducts procurement activities in accordance with BCNET policies, applicable legislation, trade agreement obligations, and recognized ethical standards for public sector procurement. The Procurement Officer works closely with the BCNET Procurement team, stakeholders, members, and the Chief Procurement Officer or designate to support the delivery of various procurements and ensure deliverables are met.

Key Responsibilities and Duties:

Summary of Primary Duties and Responsibilities

• Develop, analyze, and evaluate tender and procurement documentation.
• Prepare, review, and support the development of contracts and related procurement documents.
• Plan and coordinate procurement activities in collaboration with BCNET staff, members, and stakeholders.
• Support effective supplier and vendor relationships throughout the procurement lifecycle.
• Provide procurement expertise, guidance, and support to staff involved in supply management activities.

Procurement Planning and Compliance

• Ensure procurement activities comply with applicable laws, regulations, trade agreement obligations, BCNET Procurement Policy and Procedures, and recognized procurement practices.
• Promote and apply sustainable supply chain practices where appropriate.
• Review and monitor contracts to support compliance with contractual terms and procurement requirements.
• Support consistent sourcing and contracting practices through the use of standardized procurement templates, including Requests for Proposals, Requests for Quotes, and Requests for Information.
• Evaluate tender submissions and award documentation against established evaluation criteria.
• Support contract award recommendations in consultation with BCNET management and the relevant working group, in accordance with BCNET Procurement Services’ terms of reference.
• Analyze procurement activities and recommend improvements through efficient procurement methods, volume discounts, standardization, value analysis, and collaborative procurement opportunities.
• Contribute to the planning and coordination of collaborative procurement initiatives.

Procurement Advisory and Support

• Provide guidance and support to BCNET staff and committees on procurement processes, including the interpretation and application of related policies and procedures.
• Coordinate with suppliers to identify, address, and resolve procurement-related issues.
• Promote the procurement function as a strategic resource for developing shared solutions across BCNET member institutions.
• Implement procurement best practices, including standardized templates, file management practices, and consistent documentation processes.
• Prepare procurement opportunities for issuance, including drafting solicitation documents, receiving vendor submissions, and preparing bid summaries for internal stakeholders.
• Monitor compliance with applicable purchasing policies, procedures, and procurement requirements.

Records, Reporting, and Performance Tracking

• Prepare and maintain accurate procurement records and documentation, including working group meeting records, solicitation documents, vendor responses, purchases, contracts, correspondence, and related follow-up.
• Support the preparation of procurement-related reports and reporting materials.
• Track assigned procurement activities to ensure tendering milestones and deliverables are completed within agreed timelines.
• Contribute to the tracking and reporting of cost savings and negotiated savings as key performance indicators for procurement activities.

Supplier Relationship and Performance Management

• Develop and maintain supplier relationships to identify new sources of supply and support procurement objectives.
• Coordinate and participate in supplier meetings to support service improvements, resolve issues, and strengthen supplier performance.
• Collect, analyze, and report supplier and commodity performance data to support informed procurement decisions.
• Travel as required to support procurement activities, including meetings with member institutions, suppliers, and community stakeholders.

Qualifications and Skills:

• University degree in a relevant discipline, or an equivalent combination of education, training, and experience.
• SCMP designation, Certificate in Purchasing, Diploma in Supply Management, or related procurement training would be considered an asset.
• Minimum of five years of related procurement experience, or an equivalent combination of education and experience.
• Public sector and/or post-secondary procurement experience would be considered an asset.
• Strong interpersonal, written, and verbal communication skills, with the ability to communicate effectively and persuasively with staff, members, suppliers, and stakeholders.
• Strong negotiation, analytical, and problem-solving skills.
• Strong project management and organizational skills, with the ability to manage multiple priorities and deadlines.
• Ability to interpret and apply policies, procedures, legislation, trade agreement requirements, and procurement documentation.
• Ability to analyze issues, identify key information, and recommend practical solutions.
• High level of accuracy, attention to detail, and sound judgment.

Benefits & Perks:

• Hybrid Work Model: Flexibility to work remotely and in-office.
• Health Benefits: Comprehensive coverage, including dental, vision, and a wellness allowance.
• Pension Plan: Secure your future with our defined benefits pension plan.
• Professional Development: Annual allowance for skill-building and growth opportunities.
• Paid Time Off: Generous vacation days, personal days, sick days and year-end office closure.
• Volunteer Day: One paid day annually to support a cause you care about.
• Inclusive Culture: Supportive workplace with team-building events and activities.
• Convenient Office Location: Easy access by transit and close to great coffee spots.

About BCNET

Who We Are

We are a small dynamic team that loves what we do and thrives on our ability to make a difference for our higher education member community in British Columbia. Our diverse team is passionate, collaborative, responsive and entrepreneurial. We share a desire for learning and working together for the greater good of each other and our members. With a flexible work environment, great benefits and the opportunity to develop your skills, you can put your talent to work and reap the rewards.

What We Do

We are a member-centric services organization that continually engages with our community to provide technology and services that enables excellence in teaching, learning and research. We equip our members with opportunities to work together to learn, explore, evaluate and shape the development of technology, services and procurement solutions that serve their collective interests.

Why We Do It

Our motivation is to enable members with technology and services to support excellence in teaching, learning and research. We aim to enhance the quality of services, drive down costs, maximize efficiencies, empower digital transformation, share knowledge and human and capital resources so that all can benefit.

Equal Employment Opportunity

BCNET is committed to equal employment opportunities for all, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other legally protected status. We welcome applications from everyone and offer reasonable accommodations for individuals with disabilities throughout the hiring process and employment. If you need accommodation during the application process, please reach out to our HR department at [e-mail] with your specific request. Our team will work with you to ensure you have the support you need to participate fully in our recruitment process.