Procurement Specialist

DRPS- Durham Regional Police Service; Whitby; On-site; CAD 98,000 - 120,000; Part time

Benefits offered by this job

Competitive pay

Part-Time Entitlements

OMERS Pension Plan

Training opportunities

Wellness resources

Job summary

Durham Regional Police Service in Whitby, Ontario, is seeking a Procurement Specialist to support strategic sourcing, analyze market conditions, and ensure contract compliance.

Reporting to the Purchasing Manager, you will identify cost-saving opportunities, monitor vendor performance, manage purchase orders, and align procurement with organizational needs. This is a temporary A position offering competitive pay and access to OMERS pension.

Qualifications

• Completion of a 3-year university degree in business administration, supply chain management or a related field, or an equivalent combination of education and work experience.
• Minimum 5 years' progressive experience in procurement or supply chain positions in the public sector, including 1–2 years with competitive bidding.
• Proficiency with Microsoft Office (Teams, Outlook, Word) and intermediate Excel.
• Demonstrated ability to interact diplomatically and confidentially across levels and with external partners.
• Ability to influence and secure cooperation in challenging situations.
• Strong time management, prioritization and organizational skills.
• Experience managing sensitive information and preparing reports; CSCMP/CPPB certifications are a plus.

Responsibilities

• Analyze spending patterns and implement cost-saving strategies while maintaining quality.
• Identify, assess, and onboard vendors based on quality, cost, and compliance.
• Negotiate pricing, delivery terms, and service agreements with vendors per policy.
• Identify supply chain risks and develop contingency plans to mitigate disruptions.
• Stay informed on market trends and vendor developments to support decisions.
• Ensure procurement activities comply with internal policies and regulations and maintain records.
• Build strong relationships with vendors for long-term performance.
• Create, process and track purchase orders to ensure timely procurement.

Skills

Vendor management

Cost analysis

Negotiation

Stakeholder communication

Data analysis

Procurement policy

Microsoft Office

Regulatory compliance

Contract management

Education

3-year degree in business administration or related field

Tools

Microsoft Office Suite

Job description

• Competitive Compensation - A competitive rate of pay that recognizes your skills and experience.
• Part-Time Employee Entitlements - Enjoy additional compensation in lieu of benefits and vacation pay.
• Optional OMERS Participation - The opportunity to enroll in the OMERS Pension Plan.
• Professional Growth - Access to training and development opportunities to help you grow your skills.
• Workplace Wellness Resources - Access to available employee wellness programs and supports.

Employment Type

This is a temporary "A" position to cover the temporary absence of a full-time member. (Article 39.01)

Tentative start date: January 2027

Posting

Reporting to the Purchasing Manager this role involves collaborating with internal departments to identify procurement needs, supporting strategic sourcing initiatives, and recommending products or services aligned with industry trends. In addition, the Procurement Specialist plays a critical role in analyzing market conditions, vendor performance, and spend data to identify cost-saving opportunities and improve efficiency. Ensuring contract compliance through timely renewals, pricing negotiations, and vendor performance management, while also mediating disputes between departments and vendors.

DUTIES & RESPONSIBILITIES

• Analyze spending patterns and implement cost-saving strategies without compromising quality.
• Identify, assess, and onboard vendors based on quality, cost, reliability, and compliance.
• Negotiate pricing, delivery terms, and service agreements with vendors, in alignment with organizational procurement policies.
• Identify potential supply chain risks and develop contingency plans to mitigate disruptions.
• Stay informed about market trends, pricing fluctuations, and emerging vendors.
• Ensure procurement activities align with internal policies and regulatory requirements, maintaining accurate records.
• Build and maintain strong relationships with vendors to ensure long-term collaboration and performance.
• Work closely with finance and internal departments to align procurement with organizational needs.
• Create, process, and track purchase orders to ensure timely and accurate procurement.
• Support internal departments to monitor stock levels (equipment, supplies), to ensure appropriate inventory levels and to avoid losses due to product expiry or obsolescence.
• Identify and lead continuous improvement initiatives to deliver customer service excellence, enhance procurement efficiency, and achieve optimal cost-effectiveness.
• Other duties, projects, as assigned (individual or group responsibilities).

QUALIFICATIONS & SKILLS

• Completion of a 3-year university degree in business administration, supply chain management or a related field; or an equivalent combination of education and work experience.
• Minimum 5 years' progressive experience in procurement or supply chain positions in the public sector or broader public sector. Including 1-2 years of direct experience conducting competitive bidding processes in accordance with applicable legislation & procurement by-laws.
• Proficiency with Microsoft Office including Teams, Outlook, Word and intermediate level with Excel.
• Proven ability to interact diplomatically, tactfully and confidentially with individuals at all levels of the organization as well as with external agencies and industry partners.
• Ability to influence and secure cooperation with multiple persons/groups in challenging situations.
• Well-developed time management, prioritization, multi-tasking and organizational skills.
• Demonstrated ability to manage sensitive and confidential information.
• Ability to provide information and advice by using explanations in non-technical terms.
• Proven ability to identify and resolve issues with new/existing procedures, produce specialized reports and plan broader work tasks.
• Effective communication skills to build relationships, share information clearly, and collaborate effectively across teams and with external partners.
• Professional certification or accreditation relevant to purchasing such as Certified Supply Chain Management Professional (CSCMP), Certified Professional Public Buyer (CPPB) or other relevant and equivalent purchasing designation will be considered an asset.

Hours

Monday to Friday / Day Shift (may occasionally require flexibility in hours or overtime)

Salary Level

This is a Level 8 position $108,747 (2025-2029 Collective Agreement)

Selection

As part of the selection for this position, qualifications and skills listed in the posting will be assessed to measure the suitability of all applicants. Assessments may include, but not be limited to: resume review, skills assessment (s), interview(s), medical assessment, psychological assessment, functional abilities testing and/or background investigation.

Durham Regional Police is an equal opportunity employer.

We thank all applicants for their interest; however, only those selected will be contacted.

Contact

Applications for the above position will be accepted until 1600 hours on the closing date of this posting. Questions may be directed to Ema Williams at [e-mail]