Procurement Coordinator, Industrial

Lever, Inc.; Burnaby; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

generous learning and development

comprehensive group health benefits

vacation

maternity leave top-up

RRSP matching

paid time for volunteering

Job summary

Beedie is seeking a Procurement Coordinator to support day-to-day operations across procurement functions in a dynamic construction environment. You will coordinate onboarding, prequalification, and contract documentation while maintaining accurate records and ensuring data quality across multiple platforms.

You will work with project teams, Estimating, and Accounting to resolve issues, manage master service agreements, and deliver regular spend and KPI reporting.

Qualifications

• Experience in procurement, construction administration, project administration or similar support role.
• Experience with vendor-management, tendering, procurement, ERP, or accounting systems is an asset.
• Strong organization, attention to detail, and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication with suppliers and internal teams.
• Intermediate Excel skills and proficiency with Word, Outlook, Teams.

Responsibilities

• Manage price books, non-MSA pricing requests, PO inquiries, subrental approvals, and invoice discrepancies.
• Act as primary contact for supplier onboarding, pricing, contract-administration, and procurement questions.
• Coordinate issue resolution with suppliers, project teams, Estimating, and Accounting, escalating as needed.
• Administer day-to-day procurement workflows and data in TradeTapp, BuildingConnected, GoFormz, Procore, Yardi, and related platforms.
• Prepare recurring procurement reports and dashboards, including contract status, spend, and KPIs.

Skills

Procurement

Vendor management

Data reporting

Microsoft Excel

Cross-functional collaboration

Tools

TradeTapp

BuildingConnected

GoFormz

Procore

Yardi

DocuSign

Job description

At Beedie, we foster talent, encourage innovation, and reward success.

We're always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we have been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

The Procurement Coordinator supports the day-to-day operation of the Industrial Construction procurement function. The role coordinates supplier onboarding and prequalification, procurement systems and records, purchasing support, tender input, reporting, and user guidance. Working across suppliers, project and site teams, estimating, and accounting, the Coordinator helps keep procurement information accurate, current, consistent, and easy to use.

Key Responsibilities

Procurement Administration

• Manage price books, non-MSA pricing requests, purchase order inquiries, subrental approvals, and invoice discrepancies.
• Act as a primary contact for supplier onboarding, pricing, contract-administration, and procurement-process questions.
• Coordinate issue resolution with suppliers, project and site teams, Estimating, and Accounting, escalating commercial, system, financial, or compliance matters as required.

Supplier Onboarding, Contracts and Compliance

• Coordinate supplier prequalification, setup, credit applications, approvals, and required documentation across procurement and accounting systems.
• Maintain supplier trade classifications, service areas, capacity, bid history, participation, pricing, lead-time, and market information to support tender-list development and procurement planning.
• Track the execution, renewal, and status of Master Service Agreements, supplier documentation, compliance records, pricing, and approvals.
• Maintain organized procurement files and investigate invoice, contract, pricing, or documentation discrepancies against approved requirements.

Systems Data and Reporting

• Administer day-to-day procurement workflows and data in TradeTapp, BuildingConnected, GoFormz, Procore, Yardi, DocuSign, and related platforms.
• Coordinate supplier setup, user access, permissions, system issues, data quality, configuration requests, testing, and workflow improvements with internal and external support teams.
• Prepare and maintain recurring procurement reports and dashboards, including contract status, supplier allocations, purchasing activity, bidder lists, spend, MSA status, pricing, and other agreed KPIs.

Process Improvement and User Support

• Maintain procurement SOPs, templates, process documentation, and training materials.
• Provide practical onboarding, refresher training, and day-to-day guidance to project and site teams on procurement systems and procedures.
• Identify recurring issues and implement practical improvements that strengthen consistency, governance, user adoption, and scalability.

Qualifications & Experience

• Previous experience in procurement, construction administration, project administration, contract administration, accounting coordination, or a similar support role.
• Construction, development, industrial, or real-estate experience is an asset.
• Experience with vendor-management, tendering, procurement, ERP, or accounting systems is an asset.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities, deadlines, recurring reporting, and stakeholder requests.
• Strong written and verbal communication skills and confidence working with suppliers and cross-functional internal teams.
• Intermediate Microsoft Excel skills, including organizing and reconciling data, maintaining trackers, and preparing clear reports; proficiency with Word, Outlook, and Teams.
• Experience with TradeTapp, BuildingConnected, Procore, GoFormz, Yardi, DocuSign, or comparable platforms is an asset.
• Ability to learn interconnected systems, investigate workflow or data issues, exercise sound commercial judgment, and handle confidential supplier and pricing information.

$65,000 - $80,000 a year

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

• generous learning and development support
• comprehensive group health benefits
• vacation
• maternity leave top-up
• RRSP matching
• paid time for volunteering

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.