Procurement Coordinator

Health-Association-Nova-Scotia; Bedford; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Health and dental benefits

Top-tier pension plan (NSHEPP)

4 weeks vacation

Wellness days

Annual wellness allowance

Professional development

Job summary

Health Association Nova Scotia is seeking a Procurement Coordinator for a full-time, permanent hybrid role in Bedford, Nova Scotia. The role provides daily support for group purchasing, preferred suppliers, and procurement programs, coordinating orders and maintaining accurate information across systems.

You will work closely with Finance and internal teams to ensure timely processing, updates, and issue resolution while maintaining strong supplier relationships.

Qualifications

• Three years of administrative coordination, order management, or purchasing support experience.
• Experience in procurement, supply chain, or purchasing coordination is an asset.
• Strong organizational skills with the ability to manage multiple orders and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Process end-to-end purchasing, including PO creation, submission, tracking, and follow-up.
• Provide order, shipment, and delivery updates to external stakeholders.
• Follow up with suppliers regarding backorders, delays, discrepancies, and other order-related issues.
• Identify and communicate alternative products when items are unavailable.
• Respond to inquiries related to orders, products, availability, and purchasing programs.
• Maintain accurate product listings and program information in Shopify and procurement systems.
• Support Finance in resolving PO and invoice discrepancies with suppliers.
• Prepare and distribute spend reports using supplier data.
• Track requests and escalated issues, coordinate follow-up, and ensure completion.
• Support system updates, data maintenance, and other procurement administration.

Skills

Organizational skills

Communication

Detail orientation

Problem-solving

Self-management

Education

Diploma or certificate in business administration / office administration

Tools

Shopify

Order management systems

Accounting systems

Job description

Procurement Coordinator

Full time, Permanent (Hybrid)

Bedford, Nova Scotia

Health Association Nova Scotia (HANS) is a not-for-profit, non-government, membership-based association with 60 years’ experience in providing exceptional human resource shared services, innovative technical services (formerly “clinical engineering services”) solutions, policy support and expertise our customers can count on. Serving multiple organizations across the province of Nova Scotia, we are officially recognized as one of Nova Scotia and Atlantic Canada’s Top Employers. As an employer committed to employment equity, we encourage applications from applicants who self-identify from diverse communities and/or backgrounds.

We’re excited to announce a new opportunity for a Procurement Coordinator as we continue to grow and expand our team.

Position Scope:

The Procurement Coordinator provides day-to-day operational and administrative support for group purchasing, preferred suppliers, and procurement programs.

The position plays a key role in coordinating orders, maintaining accurate product and program information, communicating with external stakeholders and suppliers, supporting purchasing systems, and ensuring requests and issues are followed through to resolution.

Working closely with the procurement team, external stakeholders, suppliers, Finance, and other internal departments, the Coordinator helps ensure purchasing activities are processed accurately, information is kept current, and timely and responsive support is provided.

Key Responsibilities:

• Process end-to-end purchasing, including PO creation, submission, tracking, and follow-up.
• Provide order, shipment, and delivery updates to external stakeholders.
• Follow up with suppliers regarding backorders, delays, discrepancies, and other order-related issues.
• Identify and communicate alternative products when items are unavailable.
• Respond to inquiries related to orders, products, availability, and purchasing programs.
• Maintain accurate product listings, availability, and program information in Shopify and other procurement systems.
• Support Finance in resolving purchase order and invoice discrepancies by confirming order details, supplier pricing, and related information with suppliers as required.
• Prepare and distribute spend reports using available purchasing and supplier data.
• Track requests and escalated issues, coordinate follow-up, and ensure completion.
• Support system updates, troubleshooting, data maintenance, and other procurement administration as required.

Qualifications:

• Diploma or certificate in business administration, office administration, or related field, or equivalent combination of education and experience.
• Minimum three years of experience in administrative coordination, order management, purchasing support, customer service, or a related operational environment.
• Education or experience in procurement, supply chain, or purchasing coordination would be considered an asset.
• Strong organizational skills with the ability to manage multiple orders, requests, deadlines, and follow-up activities.
• Strong attention to detail and commitment to maintaining accurate records and information.
• Excellent written and verbal communication skills.
• Strong service orientation and ability to communicate professionally with external stakeholders, suppliers, and internal teams.
• Demonstrated problem-solving skills and ability to follow issues through resolution.
• Comfortable working with spreadsheets, web-based systems, purchasing platforms, and other business software.
• Comfortable working independently in a primarily remote, hybrid work environment, with strong self-management, communication, and follow-through.
• Experience with Shopify, purchasing or order-management systems, or accounting systems would be considered an asset.

What We Offer:

We offer a Competitive Compensation Package that includes:

• Comprehensive Health and Dental Benefits: Enjoy a robust cost-shared health and dental program to keep you and your family well-covered.
• Top-Tier Pension Plan: Benefit from our highly ranked defined benefit pension plan (NSHEPP), ensuring your long-term financial security.
• Generous Vacation Time: Start with 4 weeks of vacation plus the option to buy back additional days to suit your needs.
• Wellness and Family Leave: Take advantage of dedicated Wellness Days and Family Leave Days to support your personal and family life.
• Annual Wellness Allowance: Receive an annual allowance to support your well-being through various wellness initiatives.
• Professional Development: Access ongoing opportunities for professional growth and development to advance your career.

Application Process:

Applications will be accepted until October 23, 2026.

As an organization that supports a diverse workplace, we welcome people from all ethnicities, genders, sexual orientations, age, religion, physical and mental abilities, family status, and political belief and affiliation. If you require any sort of accommodation during the application or interview process, please let us know.