Purchasing & Inventory Specialist

Meridia Recruitment; Dartmouth; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Medical benefits

RRSP program

Stable weekday schedule

Job summary

Meridia Recruitment is seeking a detail‑oriented Purchasing & Inventory Specialist in Dartmouth, NS. You will manage procurement, supplier relations, and inventory control to ensure materials are available when needed and records are accurate.

Responsibilities include processing POs, handling quotations, coordinating shipping, and collaborating with Accounts Payable to resolve discrepancies. The role offers growth opportunities in a fast-paced industrial setting.

Qualifications

• 2+ years in purchasing, procurement, or inventory roles.
• Experience using ERP/inventory systems and processing orders.
• Strong Excel skills and data accuracy.
• Excellent organizational and time-management abilities.
• Clear communication and stakeholder coordination.

Responsibilities

• Process purchase requisitions and create purchase orders.
• Source products/services from suppliers and obtain quotes.
• Maintain accurate supplier data and pricing records.
• Monitor orders, shipping, and delivery schedules.
• Coordinate with Accounts Payable on discrepancies.
• Maintain and reconcile ERP inventory records and cycle counts.
• Support inventory replenishment and cost-control initiatives.

Skills

ERP systems

Excel

Attention to detail

Communication skills

Tools

Sage 300

Job description

Job Title: Purchasing & Inventory Specialist

Location: Dartmouth, Nova Scotia

TP-10240

Our client is a well-established Atlantic Canadian industrial services organization with many years of experience supporting commercial, industrial, and infrastructure operations across the region. With expertise spanning mechanical services, heavy equipment support, fabrication, machining, and specialized field services, the company has built a strong reputation for delivering reliable solutions to complex operational challenges.

Known for its skilled workforce, practical problem-solving approach, and commitment to safety and customer service, the organization plays a critical role in supporting clients whose operations depend on responsiveness, technical expertise, and operational excellence. As the business continues to grow and invest in its people, processes, and systems, it is seeking a Purchasing & Inventory Specialist to help strengthen procurement and inventory management practices across the organization.

Role Description

Reporting to operational leadership, the Purchasing & Inventory Specialist plays a key role in supporting purchasing, inventory control, and operational efficiency across the organization. This position is responsible for coordinating the procurement of materials, supplies, equipment, and services while ensuring inventory records remain accurate and inventory levels effectively support operational needs.

Working closely with operations teams, department managers, suppliers, and Accounts Payable, the successful candidate will help ensure purchasing activities are executed efficiently, inventory is effectively managed, and critical materials are available when required.

This is an excellent opportunity for an organized and detail‑oriented professional who enjoys working in a fast‑paced operational environment. The role offers the opportunity to expand responsibilities over time and become a trusted resource for purchasing processes, inventory controls, cost‑management initiatives, and continuous improvement efforts across the business.

Key Responsibilities

• Process purchase requisitions and prepare purchase orders for materials, supplies, equipment, and services.
• Source products and services through established and prospective suppliers.
• Obtain and evaluate quotations based on pricing, quality, availability, delivery requirements, and service levels.
• Monitor open purchase orders and follow up with suppliers regarding delivery schedules and outstanding orders.
• Coordinate shipping, freight, and delivery requirements as needed.
• Maintain accurate purchasing records, supplier information, pricing data, and supporting documentation.
• Communicate purchasing updates, shortages, delays, and supply concerns to internal stakeholders.
• Develop and maintain positive working relationships with suppliers and service providers.
• Work closely with Accounts Payable to resolve purchasing, receiving, and invoicing discrepancies.
• Maintain accurate inventory records within the organization's ERP system.
• Monitor inventory levels and support replenishment activities while minimizing excess inventory and maintaining inventory accuracy.
• Conduct cycle counts and assist with physical inventory activities.
• Investigate inventory discrepancies and support corrective actions.
• Assist with developing and improving purchasing procedures, inventory controls, and operational processes.
• Support cost‑control initiatives, evaluate supplier performance, and identify opportunities for continuous improvement.

Qualifications

• 2+ years of experience in purchasing, procurement, inventory control, supply chain, materials management, or a related position.
• Experience processing purchase orders, obtaining supplier quotations, and tracking orders through completion.
• Knowledge of purchasing and inventory management principles.
• Experience using ERP, purchasing, or inventory management systems.
• Strong computer skills with proficiency in Microsoft Office applications, particularly Excel.
• Excellent organizational, prioritization, and time‑management skills.
• Strong attention to detail and commitment to accuracy.
• Effective communication and relationship‑building skills.
• Ability to manage multiple priorities within a fast‑paced operational environment.

Assets

• Experience within industrial, manufacturing, construction, mechanical, transportation, or operations‑focused environments.
• Experience coordinating freight, shipping, receiving, or logistics activities.
• Experience with inventory planning, cycle counting, and inventory control processes.
• Experience with Sage 300 or similar ERP platforms.
• Exposure to purchasing process improvement, supplier management, or cost‑control initiatives.

Why join this opportunity?

This is an opportunity to join a stable and growing organization where purchasing and inventory management are recognized as critical business functions. You'll work closely with operational leaders and key stakeholders across the business while gaining broad exposure to procurement, inventory control, supplier management, and process improvement initiatives.

The organization offers a collaborative work environment, opportunities for professional growth, and the chance to develop into a trusted subject matter expert supporting purchasing and inventory activities across the operation.

The total rewards package includes:

• Competitive pay, commensurate with experience and qualifications.
• Comprehensive medical benefits.
• RRSP program.
• Stable weekday schedule with early start and finish times.