Procurement Clerk

Corporation of Haldimand County; Cayuga; On-site; CAD 39,000 - 44,000; Full time

Benefits offered by this job

3 Weeks Vacation (prorated first year)

Professional Development

Employee Recognition

Safe & Friendly Work Culture

Job summary

Haldimand County in Cayuga, Ontario is seeking a Procurement Clerk for a permanent full-time role. The position offers an hourly wage of CAD 27.646–32.003, and you will support corporate procurement, inventory control, asset disposal, and related risk management.

The incumbent will coordinate procurement activities, maintain records, and ensure compliance across processes, with a focus on collaboration and efficiency within the Legal & Support Services reporting line.

Qualifications

• 2-year community college degree related to area of responsibility.
• Ontario Public Buyers Association Purchasing Certificate Program is an asset.
• 2+ years in a public sector procurement/related role preferred.

Responsibilities

• Provide procurement administrative support to Manager and staff.
• Organize training and meetings for staff and vendors.
• Administer the Purchasing Card program (onboard, support, limits).
• Coordinate monthly P-Card reconciliation and audits; ensure codes and approvals.
• Develop P-Card training resources for compliant use.
• Process cheque requests and requisitions.
• Assist with disposal of corporate surplus and related processes.
• Monitor office and kitchen stock levels; manage vendor contracts and pricing.
• Assist with requests for staff changes (cards, business cards, equipment).
• Maintain records, reports, and statistics; support procurement projects.

Skills

Interpersonal communication

Collaborative skills

Critical thinking

Digital literacy

Education

2-year business - community college

Purchasing Certificate Program (OPBA)

Tools

Outlook

Word

Excel

PowerPoint

Job description

This is a Permanent Full-Time role at Haldimand County, with an hourly compensation range of $27.646 - $32.003.

The Opportunity

Join a collaborative team where you'll play a key role in supporting corporate purchasing and asset management activities. As a Procurement Clerk, you will provide administrative and coordination support across procurement processes, inventory and furniture management, asset disposal, and purchasing-related risk management, helping ensure efficient and effective operations across the organization.

The Perks

• 3 Weeks' Starting Vacation (prorated in first year)
• Professional Development
• Employee Recognition
• Safe & Friendly Work Culture

Haldimand County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy . This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Vacancy: Yes

Posting #: CUPE-2026-40

Posting Period: August 18 - 31, 2026

Employer Group: CUPE Local 4700 (Haldimand)

Reporting to: Manager, Legal & Support Services

Grade: 5

Wage Range Hourly: $27.646 - $32.003

Position Status: Permanent full-time

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

Interpersonal Communication | Collaborative Skills | Critical Thinking | Digital Literacy

Position Summary

The Procurement Clerk will provide administrative support in the coordination, preparation, and execution of various functions. The incumbent will help with Procurement in the following areas: corporate procurement, risk management relative to corporate purchasing, furniture and inventory control, and asset disposal.

Qualifications, Knowledge, and Skills

Education

• Completion of Community College relative to area of responsibility (i.e. 2-year business).
• Completion of the Ontario Public Buyers Association Purchasing Certificate Program will be an asset.

Experience

• Over two years, up to and including three years, current related work experience, preferably in a public sector agency to be familiar with the scope and responsibilities of the position

Or equivalent to the above

Knowledge/Skills

• Understanding of municipal/provincial taxes, reconciliation processes and auditing processes. Good understanding of municipal government, its operations and services
• Strong public relations and interpersonal skills
• Excellent communications skills (both oral and written)
• Proven time management, problem solving, organizational, analytical and record keeping skillset
• Good knowledge of business processes including records management, production of statistics and reports
• Valid Ontario Driver’s license and access to a reliable vehicle

Technology Aptitude

• The incumbent must possess a combination of intermediate and advanced computer skills scored at 65% or higher for Outlook and at least one of Word/Excel/PowerPoint to ensure their:
• Proven ability to use desktop or department/division specific software packages on their own or combine information from software packages to get the desired result
• Solid understanding of the software to enable the incumbent to know the best tool to do the job efficiently
• Knowledge to utilize software to develop quality reports, professional looking presentations, publications and/or to develop complex spreadsheets for analysis or presentation of data (including the use of formulae)

Responsibilities

The incumbent is responsible for, but not limited to:

Functional

Administrative Duties

• Provide procurement administrative support to Manager and Procurement staff as required.
• Organize purchasing related training and meetings as required for staff and vendors.
• Administer the Purchasing Card (P-Card) Program, including cardholder onboarding, support, access, spending limits and merchant category controls.
• Coordinate monthly P-Card reconciliation, ensuring transactions are accurately coded, approved and processed within required timelines.
• Conduct monthly P-Card audits, investigate non-compliance, track issues, and coordinate corrective actions with Procurement Advisors.
• Develop and deliver P-Card training and resources to support effective and compliant program use.
• Process cheque requests and requisitions as required
• Assist with coordinating disposal of corporate surplus including posting surplus items to online auction website, responding to questions, coordinating auction pick up items, reconciliation, etc.
• Monitor office supply and kitchen supply stock levels and usages, including procurement of supplies through Haldimand’s vendor of record and ensuring prices are compliant with existing contract, elevate vendor issues to the Procurement Advisors
• Assisting with Business Card requests and inputting into order system for approval
• Receiving and actioning “Staff Change Notification” form requirements (i.e. furniture, business cards, purchasing card, etc.)
• General assistance where required, with procurement activities and projects

Recordkeeping & Reports

• Perform updates to applicable websites specific to purchasing documentation (i.e. competitive bid documents, addenda, bid results, etc.)
• Maintain bid document tracking spreadsheet for contract administration and assist with statistical reporting
• Maintain P-Card database and audit log
• Assist Procurement staff with providing stats on the p-card program for annual updates to Manager and Senior Management Team
• Annually prepare records (paper and electronic files) for records retention

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Working Conditions

• Regular Business Hours are Monday through Friday (8:30 a.m. – 4:30p.m)

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at [e-mail].

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

Haldimand County
53 Thorburn Street South
Cayuga, Ontario
Canada, N0A 1E0

After hours (Road, Sewer, Water or Park & Public Facilities Emergencies):1-888-849-7345