Procurement Administrator, Services (Part-Time)

Bwalk; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Bwalk is seeking a Procurement Administrator to support the procurement team with purchasing goods and services, supplier coordination, and documentation. You will help ensure timely delivery and accurate records in internal systems.

This entry-level role offers exposure to sourcing, PO management, and cross-functional collaboration with finance, operations, and logistics, with opportunities to grow in procurement knowledge.

Qualifications

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Familiarity with procurement processes is a plus.
• Ability to work collaboratively in a team environment.

Responsibilities

• Assist in procurement process: support sourcing, quotes, and price negotiating.
• Supplier coordination: place orders, follow up deliveries, resolve issues.
• Purchase order management: generate and maintain POs in the system.
• Record keeping: maintain contracts, POs, and invoices in organized files.
• Data entry: input procurement data into databases or spreadsheets accurately.
• Support team collaboration: liaise with finance, operations and logistics to ensure timely delivery.

Skills

Attention to detail

Communication skills

Microsoft Excel

Data entry

Team collaboration

Tools

Microsoft Office

Job description

As a Procurement Administrator, reporting to Procurement Director, Services, you will be responsible for supporting the procurement team in various administrative tasks related to purchasing goods and services for the organization. Your role will involve coordinating with suppliers/contractors, maintaining procurement records, assisting in the procurement process, and ensuring timely delivery of materials or services.

This role provides an excellent opportunity for individuals interested in starting a career in procurement administration and gaining valuable experience in the field.

Key Responsibilities:

• Assist in Procurement Process: Support procurement team members in sourcing suppliers, obtaining quotes, and negotiating prices to ensure cost-effective procurement of goods and services (contractors).
• Supplier Coordination: Communicate with suppliers to place orders, follow up on deliveries, and resolve any issues or discrepancies that may arise.
• Purchase Order Management: Generate and manage purchase orders accurately, ensuring all necessary information is included and maintained in the internal proprietary system.
• Record Keeping: Maintain procurement records and documentation, including contracts, purchase orders, and invoices, in an organized and accessible manner.
• Data Entry: Enter procurement data into databases or spreadsheets accurately.
• Support Team Collaboration: Collaborate with cross-functional teams such as finance, operations, and logistics to facilitate smooth procurement processes and timely delivery of materials.
• Continuous Improvement: Contribute ideas and suggestions for process improvements within the procurement function to enhance efficiency and effectiveness.

Requirements:

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Familiarity with procurement processes and basic understanding of supply chain concepts is a plus.
• Ability to work collaboratively in a team environment.
• Adaptability and willingness to learn new tools and systems.
• Prior experience in a procurement or administrative role is advantageous but not required for entry-level positions.

Non-Technical Requirements:

• Detail-oriented: Ability to meticulously handle procurement documentation and data with accuracy.
• Time management: Capacity to prioritize tasks effectively to meet deadlines in a fast-paced environment.
• Analytical mindset: Aptitude for analyzing procurement data and identifying areas for improvement.
• Team player: Willingness to collaborate with colleagues from diverse backgrounds and functions.
• Problem-solving skills: Capability to address procurement challenges creatively and proactively.