Procurement Administrator

Primary-Engineering-and-Constructio; Calgary; On-site; CAD 52,000 - 70,000; Full time

Job summary

Primary Engineering and Construction in Calgary is seeking a Procurement Administrator for an 18-month contract. You will support procurement, inventory, and material management for utility infrastructure projects across Alberta, coordinating with procurement, warehouse, and project teams to source, track, and deliver critical materials.

The role emphasizes attention to detail, strong Excel and ERP skills, and experience with Acumatica or similar systems.

Qualifications

• 1–3 years of experience in purchasing, procurement, inventory control, or vendor management.
• Experience as Purchasing Clerk, Procurement Administrator, or Administrative Assistant is an asset.
• Strong proficiency in Microsoft Excel and ERP systems.

Responsibilities

• Process receiving documentation and packing slips in the inventory system.
• Prepare and issue purchase orders based on bills of materials.
• Assist with vendor RFP preparation and evaluation.
• Review supplier quotations to ensure best value and service.
• Maintain vendor price lists and inventory databases in Acumatica.
• Coordinate with procurement, inventory, and warehouse teams; track deliveries.
• Reconcile supplier invoices against POs and receiving docs.
• Support inventory replenishment and generate procurement reports.
• Perform other administrative duties as directed by the Procurement Specialist.

Skills

Procurement

Inventory control

Vendor management

Excel

ERP systems

Communication

Attention to detail

Education

High school diploma

Post-secondary certificate in Business Administration or related field

SCMP designation or related supply chain cert (asset)

Tools

Acumatica ERP

Job description

Please note: This is a full-time, 18-month contract position

As a Procurement Administrator, you'll play a key role supporting procurement, inventory, and material management for utility infrastructure projects across Alberta. Working closely with procurement, warehouse, and project teams, you'll help ensure critical materials are sourced, tracked, and delivered efficiently. This is an excellent opportunity for someone looking to build a career in supply chain and procurement within a growing organization.

Responsibilities:

• Process receiving documentation and packing slips within the inventory management system.
• Prepare and issue purchase orders based on bills of materials, as directed by the Procurement Specialist.
• Assist with the preparation and evaluation of vendor Requests for Proposals (RFPs).
• Obtain, review, and compare supplier quotations to ensure the best value, quality, and service, and follow up with suppliers as required.
• Maintain vendor price list databases after receiving supplier pricing to support procurement selection and purchase order issuance.
• Assist in maintaining Acumatica Stock ID and locations.
• Issue pick requests to the warehouse team and coordinate activities between procurement, inventory, and warehouse functions.
• Track deliveries, support expediting, and communicate order status updates to internal stakeholders.
• Assist the Team Lead/ Inventory Controller with updating inventory replenishment requirements and related records.
• Assist with maintaining the inventory database in Acumatica, ensuring manufacturers, suppliers, part numbers, and replenishment parameters remain accurate and up to date.
• Assist with contract administration, including document tracking, filing, and general administrative support.
• Monitor and manage the shared procurement inbox, responding to inquiries and routing requests appropriately.
• Reconcile supplier invoices against purchase orders and receiving documentation.
• Support inventory replenishment activities and generate procurement and inventory reports as required.
• Perform other administrative duties as directed by the Procurement Specialist.

Education:

• High school diploma is required.
• Post-secondary certificate, diploma, or degree in Business Administration, Supply Chain Management, Commerce, Logistics, Procurement, Purchasing, or a related field is considered an asset.
• Supply Chain Management Professional (SCMP) designation through Supply Chain Canada, procurement or purchasing certificates from recognized post-secondary institution, or other supply chain/logistics certifications are considered assets.

Experience, Technical Skills, and Competencies:

• 1–3 years of experience in purchasing, procurement, inventory control, administrative support, accounts payable, or vendor management.
• Previous experience as a Purchasing Clerk, Procurement Administrator, Administrative Assistant, or a similar role is considered an asset.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with Enterprise Resource Planning (ERP) and inventory management systems; experience with Acumatica is considered an asset.
• Knowledge of purchase order creation and tracking, vendor database management, inventory management systems, document control, and records management
• Strong attention to detail, excellent communication skills, and the ability to manage competing priorities in a fast-paced environment.
• Strong problem-solving skills, a customer service mindset, and the ability to build effective working relationships with suppliers and internal stakeholders.
• Experience in the electric utility industry or knowledge of electrical materials and distribution systems is considered an asset.